The Academic Governance, Quality and Compliance Specialist provides\ncoordinated editorial, documentary, and regulatory\-readiness support to the\ninstitution\u2019s academic governance, quality assurance, and compliance functions.\nThe role is responsible for ensuring that institutional documentation,\npolicies, and regulatory submissions are accurate, consistent, audit\-ready, and\naligned with applicable higher education frameworks, under the oversight of\ndesignated senior role\-players.<\/span><\/span>
<\/span><\/p>The role focuses on document quality assurance, compliance alignment,\nevidence compilation, and general regulatory preparation and readiness while\nacting as a custodian of institutional academic documentation and quality\nrecords.<\/span> <\/span><\/span>
<\/span><\/p> <\/span><\/span><\/b>
<\/span><\/p>Key Performance\nAreas (KPAs)<\/span><\/span><\/b>
<\/span><\/p>Estimated functional focus:<\/span><\/span>
<\/span><\/p>·<\/span> <\/span><\/span><\/span><\/span><\/span><\/span>Regulatory\nReadiness and Site Visits \u2013 10%<\/span><\/span><\/span>
<\/span><\/p>·<\/span> <\/span><\/span><\/span><\/span><\/span><\/span>Quality\nAssurance Documentation \u2013 35%<\/span><\/span><\/span>
<\/span><\/p>·<\/span> <\/span><\/span><\/span><\/span><\/span><\/span>Academic\nGovernance Support \u2013 20%<\/span><\/span><\/span>
<\/span><\/p>·<\/span> <\/span><\/span><\/span><\/span><\/span><\/span>Policy\nCustodianship \u2013 15%<\/span><\/span><\/span>
<\/span><\/p>·<\/span> <\/span><\/span><\/span><\/span><\/span><\/span>Accreditation\nand Audit Support \u2013 15%<\/span><\/span><\/span>
<\/span><\/p>·<\/span> <\/span><\/span><\/span><\/span><\/span><\/span>Coordination,\nRisk, and Improvement \u2013 5%<\/span><\/span><\/span>
<\/span><\/p><\/div>
1.<\/span> <\/span><\/span><\/span>Institutional Documentation Editing and Quality\nAssurance<\/span><\/span><\/span><\/b>
<\/div>- Edit, review, and quality\-assure institutional policies,\n procedures, guidelines, strategic documents, and academic governance\n materials to ensure clarity, accuracy, and alignment with CHE, DHET,\n HEQSF, SAQA, and other applicable frameworks.<\/span><\/span>
<\/span><\/li>- Ensure consistency in language, tone, structure, and formatting\n across institutional documentation in line with approved standards and\n institutional identity.<\/span><\/span>
<\/span><\/li>- Support academic and administrative units by providing editorial\n and quality assurance input to strengthen the quality and coherence of\n documentation.<\/span><\/span>
<\/span><\/li>- Maintain version control and document histories to ensure\n traceability and audit readiness. <\/span><\/span>
<\/li><\/ul>2.<\/span> <\/span><\/span><\/span><\/span>Quality Assurance and Policy Development Support<\/span><\/span><\/span><\/b>
<\/span><\/div>- Provide structured support to policy development and review\n processes by assisting with drafting, editing, and alignment of academic\n and governance policies.<\/span><\/span>
<\/span><\/li>- Support Quality Assurance, Academic Governance, and Regulatory Risk\n teams in ensuring policy and procedural documents align with institutional\n strategy and regulatory requirements.<\/span><\/span>
<\/span><\/li>- Assist committees and working groups with policy\-related\n documentation and supporting materials.<\/span><\/span>
<\/span><\/li>- Ensure approved policies and procedures are correctly consolidated,\n archived, and disseminated.<\/span><\/span>
<\/span><\/li><\/ul> <\/span><\/span>3.<\/span> <\/span><\/span><\/span><\/span>Compliance Alignment and Regulatory Framework\nMonitoring<\/span><\/span><\/span><\/b>
<\/span><\/p>- Support compliance alignment by ensuring institutional\n documentation reflects current regulatory requirements and approved\n institutional positions.<\/span><\/span>
<\/span><\/li>- Monitor updates to higher education regulatory frameworks and flag\n implications for institutional documentation to senior role\-players.<\/span><\/span>
<\/span><\/li>- Support the integration of approved regulatory or legislative\n changes into institutional documents in collaboration with the Legal\n Office and Quality Assurance Lead.<\/span><\/span>
<\/li><\/ul>4.<\/span> <\/span><\/span><\/span><\/span>Regulatory Reporting, Accreditation, and Audit Support<\/span><\/span><\/span><\/b>
<\/span><\/div>- Assist with the preparation, editing, and quality assurance of\n documentation required for accreditation processes, institutional reviews,\n regulatory audits, and monitoring exercises.<\/span><\/span>
<\/span><\/li>- Coordinate and compile documentary evidence for Self\-Evaluation\n Reports, improvement plans, and follow\-up submissions.<\/span><\/span>
<\/span><\/li>- Support the preparation of briefing packs, evidence schedules, and\n document repositories for CHE and DHET engagements.<\/span><\/span>
<\/span><\/li>- Ensure regulatory submissions are internally consistent, complete,\n and aligned with approved institutional documentation.<\/span><\/span>
<\/span><\/li><\/ul>5.<\/span> <\/span><\/span><\/span><\/span>Regulatory Readiness and Site Visit Preparation<\/span><\/span><\/span><\/b>
<\/span><\/div>- Coordinate institutional preparation activities for external site\n visits, audits, and monitoring reviews under senior oversight.<\/span><\/span>
<\/span><\/li>- Compile, organise, and quality\-check evidence required for site\n visits, including policies, procedures, reports, minutes, and supporting\n records.<\/span><\/span>
<\/span><\/li>- Maintain a centralised, structured evidence repository to support\n regulatory engagement and post\-visit follow\-up.<\/span><\/span>
<\/span><\/li>- Support mock site visit preparations and internal readiness checks.<\/span><\/span>
<\/li><\/ul>6.<\/span> <\/span><\/span><\/span><\/span>Institutional Documentation Custodianship<\/span><\/span><\/span><\/b>
<\/span><\/div>- Act as a custodian of academic governance, quality assurance, and\n compliance documentation.<\/span><\/span>
<\/span><\/li>
