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Lyceum College

Academic Quality and Curriculum Assurance Officer

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Job Summary<\/span><\/span><\/b>
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The Academic Quality and Curriculum Assurance Officer is a junior academic governance role that supports the integrity, compliance, and continuous improvement of the institution\u2019s academic programmes.<\/span>
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The role provides operational support to the Academic Quality function by assisting with curriculum assurance, quality systems, moderation processes, programme reviews, and audit readiness. Working closely with faculties, moderators, and academic governance structures, the incumbent ensures that academic offerings remain compliant, well documented, and defensible during internal and external reviews.<\/span>
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This role provides exposure to the full academic quality lifecycle while supporting senior governance roles in maintaining institutional standards.<\/span>
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Key Performance Areas (KPAs)<\/span><\/span><\/b>
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Estimated functional focus:<\/span><\/span><\/b>
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\u2022\tModeration, Assessment Quality, and Marker Coordination\u2013 25%<\/span>
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\u2022\tQuality Assurance Documentation and Curriculum Assurance \u2013 25%<\/span>
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\u2022\tProgramme Reviews and Continuous Improvement Support\u2013 15%<\/span>
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\u2022\tAccreditation, Audit, and Regulatory Evidence Support \u2013 15%<\/span>
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\u2022\tFaculty Liaison and Staff Allocation Support\u2013 15%<\/span>
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\u2022\tAcademic Governance and QA Administrative Support \u2013 5%<\/span>
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1.\tQuality Assurance and Curriculum Assurance Support<\/span><\/span><\/b>
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\u2022\tAssist in the implementation of quality assurance processes across all academic offerings.<\/span>
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\u2022\tEnsure academic documentation such as fact sheets, faculty handbooks, and programme records adhere to institutional templates and standards.<\/span>
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\u2022\tSupport faculties in maintaining accurate and compliant programme documentation.<\/span>
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\u2022\tProvide general QA administrative support within the Academic Quality function.<\/span>
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2.\tModeration and Assessment Quality Processes<\/span><\/span><\/b>
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\u2022\tCoordinate moderation processes across programmes, ensuring scripts, papers, and memoranda are properly reviewed.<\/span>
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\u2022\tLiaise with internal and external moderators to ensure timely completion of moderation tasks.<\/span>
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\u2022\tCheck and track moderation reports and ensure feedback is communicated to faculties.<\/span>
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\u2022\tSupport quality checks on assessment papers and memoranda before release to students.<\/span>
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\u2022\tAssist in the allocation and tracking of markers and moderators for modules and programmes.<\/span>
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3.\tProgramme Development and Curriculum Support<\/span><\/span><\/b>
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\u2022\tSupport Heads of Faculty and academic teams in curriculum alignment, module structuring, and programme documentation.<\/span>
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\u2022\tAssist with the preparation and organisation of documentation required for new programme development and curriculum updates.<\/span>
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\u2022\tEnsure that curriculum documentation reflects applied learning, digital pedagogies, and regulatory alignment.<\/span>
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4.\tProgramme Monitoring, Reviews, and Continuous Improvement<\/span><\/span><\/b>
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\u2022\tAssist in coordinating cyclical programme reviews across faculties.<\/span>
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\u2022\tCollate student performance data, external examiner feedback, and programme information for review purposes.<\/span>
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\u2022\tSupport the preparation of academic review reports and inputs into the Self Evaluation Report.<\/span>
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5.\tAudit, Accreditation, and Regulatory Readiness<\/span><\/span><\/b>
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\u2022\tCollate and organise academic programme evidence required for audits and accreditation reviews.<\/span>
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\u2022\tSupport preparation of documentation for CHE, DHET, and SAQA submissions.<\/span>
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\u2022\tEnsure programme records and documentation are audit ready at all times.<\/span>
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6.\tStaff Allocation and Faculty Liaison<\/span><\/span><\/b>
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\u2022\tAssist in coordinating the allocation of full time and sessional academic staff to programmes and modules.<\/span>
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\u2022\tMaintain accurate records of academic staff involvement across programmes.<\/span>
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\u2022\tLiaise with faculties to ensure appropriate staffing alignment for programme delivery.<\/span>
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7. Collaboration and Faculty Engagement (Not weighted but embedded throughout the JD)<\/span><\/span><\/b>
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\u2022\tWork closely with Heads of Faculty, moderators, and academic teams to support quality and compliance processes.<\/span>
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\u2022\tSupport senior Academic Quality and Governance roles in strengthening QA systems and audit readiness.<\/span>
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\u2022\tEngage with external moderators and academic stakeholders where required.<\/span>
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Requirements<\/h3>
Minimum Requirements<\/span><\/span><\/b>
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Qualifications<\/span><\/span><\/b>
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\u2022\tBachelor\u2019s degree at NQF Level 7 in Education, Law, Public Administration, Governance, Political Studies, International Relations, or a related field.<\/span><\/span>
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\u2022\tA postgraduate qualification in a related field will be an advantage.<\/span>
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Experience<\/span><\/span><\/b>
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\u2022\t1 to 3 years\u2019 experience in a higher education environment involving academic administration, quality assurance support, curriculum documentation, moderation processes, or programme coordination.<\/span><\/span>
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\u2022\tDemonstrated experience working with academic documentation, assessment processes, or audit and accreditation preparation.<\/span><\/span>
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\u2022\tExposure to CHE accreditation processes or academic review environments will be advantageous.<\/span><\/span>
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Key Skills and Competencies<\/span><\/span><\/b>
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\u2022\tStrong document quality assurance and academic documentation skills.<\/span>
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\u2022\tGood understanding of higher education quality assurance processes and programme standards.<\/span>
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\u2022\tAbility to coordinate moderation, assessment checks, and engagement with moderators and faculties.<\/span>
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\u2022\tExcellent organisational ability and attention to detail.<\/span>
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\u2022\tStrong written communication and record keeping skills.<\/span>
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\u2022\tAbility to work collaboratively across faculties and academic governance units.<\/span>
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\u2022\tPlanning and coordination skills for programme reviews and audit preparation.<\/span>
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\u2022\tProfessional discretion and confidentiality in handling academic records.<\/span>
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\u2022\tProficiency in Microsoft Office, particularly Word, Excel, and Outlook.<\/span>
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\u2022\tWillingness to learn quality systems, regulatory frameworks, and academic governance processes.<\/span>
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Attributes<\/span><\/span><\/b>
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\u2022\tHigh level of accuracy and attention to detail.<\/span>
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\u2022\tMethodical and organised working style.<\/span>
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\u2022\tAbility to work well under supervision while showing initiative.<\/span>
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\u2022\tIntegrity, confidentiality, and respect for academic governance processes.<\/span>
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\u2022\tCommitment to deadlines and continuous learning.<\/span>
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Relationships<\/span><\/span><\/b>
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Works in close collaboration with:<\/span>
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\u2022\tCompliance and Quality Assurance Lead<\/span>
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\u2022\tProgramme Architecture and Institutional Quality Specialist<\/span>
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\u2022\tAcademic Governance, Quality and Compliance Specialist<\/span>
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\u2022\tLegal, Governance and Compliance Specialist<\/span>
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\u2022\tAcademic Planning Manager<\/span>
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\u2022\tHeads of Faculty and academic teams<\/span>
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\u2022\tExternal moderators and examiners<\/span><\/span>
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