Accounting Administrator (Entry-Level)

Job Summary: The Entry-Level Accounting Administrator supports the Finance Department with day-to-day Accounts Receivable (AR) and Accounts Payable (AP) activities. This position is ideal for someone beginning their accounting career who is detail-oriented, organized, and eager to learn basic accounting processes and procedures. Training will be provided, and this role offers growth opportunities within the accounting team.

Essential Duties and Responsibilities: The following list is intended to describe the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. The employer reserves the right to change or assign other duties to this position. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Accounts Receivable (AR):

Assist with preparing and sending customer invoices
Post customer payments in the accounting system
Help monitor aging reports and follow up on past-due balances
Respond to basic customer billing inquiries
Maintain organized customer files and documentation
Support account reconciliations and month-end AR tasks

Accounts Payable (AP):

Enter vendor invoices accurately into the accounting system
Match invoices to purchase orders and receiving documents
Assist with processing check runs and electronic payments
Maintain vendor records and filing systems
Communicate with vendors regarding payment status as needed
Help reconcile vendor statements

General Administrative & Accounting Support

Maintain accurate digital and paper financial records
Assist with data entry and basic account reconciliations
Provide support during month-end and year-end close
Perform other administrative duties as assigned