Accounting Clerk (Accounts Payable) - Dune House Hotel & Spa - Jacksonville, FL

Why us?

Support the Story Through Accuracy and Care.

Dune House is entering an entirely new era, and every role plays an important part in bringing our vision to life. As an Accounting Clerk, you will help create the financial foundation that supports our associates, guests, and operations. Your attention to detail, organization, and commitment to accuracy will ensure the business runs smoothly behind the scenes.

You will support daily accounting functions, maintain financial records, process transactions, and assist with reporting that helps keep the business operating efficiently. In a fast-paced and evolving environment, your work will provide consistency, accountability, and support across the organization.

This is a unique opportunity to join a newly transformed luxury hospitality destination and be part of building something meaningful from the ground up. While your work may happen behind the scenes, it plays an essential role in delivering the exceptional experiences that define Dune House.

If you take pride in accuracy, enjoy working with numbers, and find satisfaction in keeping things organized and running smoothly, this is where your next chapter begins.

Job Overview

The General Accountant maintains the property’s Income Audit, Accounts Receivable, Accounts Payable, Payroll System, and General Cashier functions in a timely, accurate manner in accordance with accounting policies and procedures. Sort documents and post debits/credits to proper accounts. Verify amounts and codes on various forms for accuracy. Balance entries and make necessary corrections. Maintain and make necessary adjustments to records and/or logs such as journals, payroll/time reports, or property records. Verify and reconcile simple bank statements or department records.

Responsibilities

Work in conjunction with the night auditors and department managers to maximize revenues and ensure accuracy of postings through processing the income audit daily.
Work closely with sales managers to ensure accurate/timely group billing and follow up with and manage hotel A/R aging.
Assist in training of accounting practices within other departments to ensure understanding of SOPs and compliance audit requirements.
Analyze financial data and resolve discrepancies and provide open communications and recommendations for changes and efficiencies as appropriate.
Create and delivery of payroll and daily revenue reports to department managers. Follow up on discrepancies of reports.
Balance, reconcile and close various daily accounts and prepare the daily statements to provide accurate, timely information to management while ensuring proper controls are maintained.
Respond to customer issues/complaints/problems in a quick efficient manner to maintain a high level of customer satisfaction and quality service.
Prepare reports and communications to the Controller, Assistant Controller and other Hotel Executive Committee members on revenue issues/problems and other pertinent information.
Process payroll to meet compliance standards and deadlines.
Input and reconcile daily tip reporting.
Distribution of payroll to comply with standards and deadlines.
Maintains a friendly, cheerful and courteous manner at all times.
All other duties as assigned, requested or deemed necessary by management.

Qualifications

Education/Formal Training

One to two years of post-high school education.

Experience

One year of experience in similar role. Accounting background preferred, but not required.

Knowledge/Skills

Requires thorough knowledge of the practices and procedures of the accounting and hospitality professions.
Requires knowledge of the hotel's and company policies and procedures and the ability to determine course of action based on these guidelines.
Ability to compile facts and figures.
Prefer intermediate MicroSoft Office skills. Excel and Word.
Requires ability to investigate and analyze current activities and/or information involving readily available data and indicating logical conclusions and recommendations.
Ability to make decisions based on general policies and procedures.
Ability to operate a computer and calculator.
Must be able to understand and follow verbal/written instructions, communicate both verbally and in writing, utilize analytical thought processes, understand verbal/written technical and mechanical instruction, and be highly organized.
Must have ability to communicate effectively and courteously with employees, guests and contractors in writing, via telephone and in person.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Lifting, carrying of files/papers - typically 10-15 lbs.
Bending/kneeling required for transporting documents and filing.
Mobility - must be able to move between offices and hotel and help during an emergency situation.

Environment

Prolonged sitting at indoor, thermostatically climate-controlled work area under florescent lighting

Benefits

▪ Eligible to enroll in medical insurance with employer covering up to 70% of premiums withwellness credit▪ Eligible to enroll in dental insurance with employer contribution towards premiums & visioninsurance▪ Eligible to participate in the Company’s 401(k) program with up to 4% employer match, meetingsafe harbor requirements and no vesting period▪ Eligible to enroll in Health savings accounts with qualifying medical plans and receive up to $1000company contribution▪ Eligible to enroll in Health, Dependent and Commuter flexible spending accounts▪ Company paid Basic Life and AD&D insurance coverage, with option to enroll in supplementalcoverage▪ Eligible to enroll for short-term and long-term disability insurance coverage▪ Eligible to purchase Pet Insurance, Accidental Insurance, Critical Insurance and Hospital IndemnityInsurance▪ WINFertility guidance for those enrolled in Sage medical plan▪ Calm Health Application Subscription▪ Employee assistance program▪ Paid time off for vacation, sick time, and holidays▪ Tuition Reimbursement of up to $2,000 per calendar year▪ Great discounts on Hotels, Restaurants, and much more▪ Eligible to participate in the Employee Referral Bonus Program. Up to $1,000 per referral