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Accounts Payable Analyst

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Accounts Payable Analyst

Global Procure-to-Pay and Accounts Payable Operations | Pre-IPO SaaS

Department: Corporate Accounting

Reports To: Senior Manager, Global Accounts Payable

Location: Poland, Hybrid

Employment Type: Full-Time

About the Role

As our Accounts Payable Analyst based in Poland, you will be the operational backbone of our global Accounts Payable function, supporting legal entities across Europe, the United States, and other regions. You will process vendor invoices, execute payment runs, reconcile supplier accounts, and ensure our entities close cleanly every month. You will work daily with Oracle enterprise resource planning software, our Accounts Payable automation platform, and cross-functional partners in Finance, Procurement, and Tax.

This is not a data entry role. We expect you to own your queue, catch errors before they become problems, and proactively flag process gaps. If you are detail-obsessed, process-minded, and want to grow inside a private equity-backed company building toward an initial public offering, we want to talk.

What You'll Own

Invoice Processing and Coding

  • Process and validate vendor invoices across global legal entities, both purchase order-backed and non-purchase order, within agreed service level targets.
  • Perform or support three-way matching (purchase order, goods receipt, and invoice) in Oracle and escalate mismatches to Procurement.
  • Apply correct general ledger coding, cost center allocation, and tax treatment to each invoice across applicable jurisdictions.
  • Route invoices for approval per the authorization matrix and follow up on holds and aged items to unblock the queue.
  • Identify duplicate invoices and take corrective action before payment.

Payment Execution

  • Prepare and submit payment runs across multiple payment rails, including SEPA (Single Euro Payments Area), ACH, BACS, and wire transfers, with precision on amounts and beneficiary details.
  • Validate supplier banking details before any payment is released and escalate change-of-bank requests for secondary approval.
  • Support multi-currency payment runs across EUR, GBP, PLN, USD, and other currencies in coordination with Treasury.
  • Monitor payment confirmations and resolve failed or returned payments promptly.

Vendor and Supplier Management

  • Maintain vendor master data accuracy, including legal name, tax registration number, banking details, payment terms, and tax classification.
  • Perform supplier statement reconciliations on a regular cadence and resolve open items, unapplied credits, and duplicate payments.
  • Respond to vendor inquiries professionally and within agreed timelines and escalate disputes to the Senior Manager where needed.
  • Support vendor onboarding by collecting required documentation, including know your customer documentation, tax registration certificates, and validated banking information.

Month-End Close Support

  • Process invoice cutoff accurately at month end and ensure all valid liabilities are captured in the correct period.
  • Support accrual preparation for uninvoiced purchase orders and service receipts and provide supporting detail to the general ledger team.
  • Reconcile the Accounts Payable subledger to the general ledger and investigate and resolve reconciling items promptly.
  • Prepare and deliver Accounts Payable close metrics, including invoice volume, on-time payment rate, hold aging, and unmatched receipts.

Tax and Compliance

  • Apply correct tax coding on purchases across jurisdictions, covering standard-rated, zero-rated, exempt, reverse-charge, and intra-community acquisitions for European entities, and sales tax for United States entities.
  • Provide clean, well-coded Accounts Payable data to support value-added tax return preparation by the Tax or European Controller team.
  • Support e-invoicing readiness initiatives as Poland's KSeF mandate and other country-level requirements roll out.
  • Assist with United States year-end vendor reporting by providing accurate vendor data and payment records to the Senior Manager.
  • Maintain documentation standards that support internal audit walkthroughs and external auditor requests.

Process and Controls

  • Follow and uphold Accounts Payable internal controls, including segregation of duties, payment authorization limits, and vendor change control procedures.
  • Flag control gaps, process inefficiencies, or compliance risks to the Senior Manager.
  • Support Accounts Payable automation initiatives, including touchless invoice processing, e-invoicing onboarding, and system testing.
  • Complete assigned tasks in Oracle accurately and on time and maintain a clean and organized work queue.

What We're Looking For

Required

  • Bachelor's degree in Accounting, Finance, Economics, or a related field.
  • 2 to 5 years of hands-on accounts payable or procure-to-pay experience in a multi-entity, international environment.
  • Solid working knowledge of European value-added tax principles, including input tax recovery, reverse charge, and intra-community transactions.
  • Experience processing SEPA payments and working with European and international suppliers.
  • Proficiency in an enterprise resource planning system such as Oracle or SAP, with accurate and efficient data entry and workflow navigation.
  • High attention to detail. You catch errors and do not pass them downstream.
  • Strong organizational skills with the ability to manage a high-volume invoice queue and prioritize effectively.
  • Professional-level English (written and verbal). Polish fluency is required.

Preferred

  • Experience in a private equity-backed, SaaS, or technology company.
  • Oracle enterprise resource planning Accounts Payable module experience.
  • Exposure to Accounts Payable automation tools such as Coupa, Basware, or Medius.
  • Familiarity with Poland's KSeF e-invoicing mandate or other European structured invoicing standards.
  • Experience supporting a SOX or ISAE 3402 control environment.
  • Working knowledge of cross-border wire payments and multi-currency disbursements.
  • Excel proficiency, including pivot tables and lookup functions for data reconciliation.
  • Basic familiarity with United States Accounts Payable practices, including purchase order matching and vendor documentation requirements.

You'll Thrive Here If You...

  • Take ownership of your queue and do not wait to be told something is wrong.
  • Find errors before they become problems and document what you did so it does not happen again.
  • Are comfortable working across time zones with colleagues in the United States, Europe, and other regions.
  • Want to understand the reason behind the process, not just complete the task.
  • Are energized by automation and actively look for ways to eliminate manual work.
  • Want to grow into a Senior Accounts Payable role or broader finance function as the company scales toward an initial public offering.