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quantios

Accounts Payable Assistant

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Quantios delivers a portfolio of AI-native SaaS solutions built for the trust and corporate services industry. With over 600 clients and 50 years of expertise, we help organisations streamline operations, manage compliance, and scale confidently in a complex, cross-border environment.

We are looking for a detail-oriented Accounts Payable Assistant who will be responsible for ensuring tight controls & timely payments to vendors and suppliers. In this role, you will be expected to maintain accurate financial records and reconcile accounts payable transactions.

The successful candidate will report directly to the Accounts Payable Manager (APM).

Job Responsibilities:

  • Support the Accounts Payable Manager (APM) in maintaining documented AP processes and controls in line with ISMS requirements, ensuring compliance and assisting with ISO audits.
  • Provide guidance and training to the business on Purchase Orders, Expense Claims, and related processes, while delivering a positive customer experience.
  • Manage daily cash postings, weekly bank reconciliations, and daily cash balance reporting.
  • Coordinate supplier onboarding, ensuring all required approvals and compliance checks are completed before payments are made.
  • Process supplier payments for approved vendors and invoices, while managing vendor relationships and resolving payment issues.
  • Support system improvements and automation initiatives to enhance efficiency, reporting, and user experience.
  • Ensure timely completion of AP month-end close activities to support the overall financial close process.
  • Prepare AP reports, assist with cash flow forecasting, and monitor compliance with vendor payment terms.
  • Maintain the accuracy and quality of AP postings to support reporting, compliance, and financial analysis.
  • Assist with internal and external audits by providing required documentation and support.

Job Requirements:

  • Minimum 2–3 years of Accounts Payable experience; exposure to multi-entity and multi-currency environments is an advantage.
  • Diploma or Degree in Accounting, Finance, or a related field preferred.
  • Proficient in Microsoft Excel. Experience with Microsoft Business Central, AI, or OCR solutions is advantageous.
  • Strong attention to detail, time management, and the ability to work independently, prioritise tasks, and meet deadlines, particularly during month-end close.
  • Knowledge of ISO/ISMS compliance and audit support would be beneficial.
  • Excellent communication and stakeholder management skills, with the ability to work effectively with internal teams and external suppliers.
  • Ability to commit to the full fixed-term contract duration and possess valid work eligibility in Malaysia.
  • This is a fixed-term contract for 7 months only.