Accounts Payable Officer

A SNAPSHOT OF YOUR ROLE

The Accounts Payable & Expense Management Officer’s role delineation is approximately 40% AP tasks, 40% EM tasks, and 20% VM tasks. This is how you roll:

As an AP Officer:

• Full-function accounts payable processing; invoice matching.

• Following up on AP Rejections in the accounts payable system and helping when required.

• Reconciling vendor statements.

• Reviewing and posting batches.

• Understanding the P2P (procurement to pay) process.

• Responding to external vendor queries via outlook.

• Ensuring all critical deadlines are met.

• Processing Program payments diligently and accurately.

• Appropriately escalating accounts payable and purchasing issues to the AP Manager for review and assistance.

As an Expense Management Officer:

• Full function expense management processing.

• Assisting with the overall administration of SWM corporate credit cards sitting within the Accounts Payable team.

• Ensure Credit Card transactions are processed on a timely manner.

• Day-to-day operation regarding the expense management system, including staff out of pocket expenditure.

• Approving and ensuring any spend is within corporate guidelines before it is sent to managers.

• Manage and respond to internal queries from internal stakeholders.

As a Vendor Maintenance Officer:

• Full-function vendor maintenance.

• Setting up of vendors in the system from staff’s requests.

• Reviewing vendor’s bank details and ensuring that it has been verified.

• Ensuring that vendor’s queries (emails and calls) are being answered on a timely manner.

A BIT ABOUT YOU

• Extensive experience across all facets of Accounts Payable.

• Sound knowledge of Expense Management function acquired in a medium to large organization.

• Proven history in process driven environment and roles.

• Clear, persuasive, concise and professional communication skills – both written and verbal.

• Superior level of computer skills: Excel and Word, with demonstrated prior experience working with computerised accounting packages.

• Strong attention to detail.

• Numerical acumen.

• Problem solving skills.

• Advanced account reconciliation skills.

• Ability to work effectively within a broad and diverse team and able to build positive relationships across all levels of the organisation.

• Ability to work independently within an environment of high-level governance and tight deadlines.

• Able to prioritise and focus team resources as best required by the business, excellent utilisation of time management skills.

• Customer focussed.

• Self-motivated.

• Taxation knowledge including FBT and GST

WHAT SUCCESS LOOKS LIKE

• Accurate Financial reports

• Successful Performance Management

• Positive Feedback from the Managers and Stakeholders

• Other metrics as dictated by the Finance Department

We’re proud of our diverse global team, all working in a collaborative environment and happy to share these common values:

• Ambition: Voice and measure your goals.

• Collaboration: Brilliant jerks can be brilliant elsewhere.

• Impact: Do, get it done, create impact.

• Judgement: Make wise judgement calls, putting the team and business at heart.

• Leadership: Continuous improvement starts with independent action.

• Leverage: Do more with less, master the art of leverage.

• Passion: Be positive, bring passion and energy.

• Transparency: A transparent team can help each with other.