Accounts Payable Specialist (Project-Based)

The Accounts Payable Specialist is responsible for processing invoices, verifying financial data, preparing payments, reconciling accounts, and supporting the accounting team with accurate recordkeeping and compliance.

Key Responsibilities

• Receive, review, and process vendor invoices, ensuring accuracy and completeness of supporting documents.
• Perform invoice matching against purchase orders, contracts, and receiving reports.
• Prepare and process payments to vendors and suppliers within agreed payment terms.
• Maintain accurate accounts payable records and vendor master data.
• Reconcile vendor statements and resolve invoice or payment discrepancies.
• Monitor outstanding payables and prepare accounts payable aging reports.
• Record and track prepaid expenses, ensuring proper allocation and monthly amortization in accordance with accounting policies.
• Review expenditures and check transactions against approved budgets, identifying variances and coordinating with budget owners for clarification and approval.
• Perform balance sheet reconciliations for accounts payable, accrued expenses, prepaid accounts, and other related accounts to ensure accuracy and completeness.
• Assist in month-end, quarter-end, and year-end closing activities by preparing schedules, journal entries, and supporting documentation.
• Ensure compliance with company policies, accounting standards, tax regulations, and internal controls.
• Support internal and external audits by providing required reports and reconciliations.
• Prepare financial and management reports related to payables, prepayments, and budget utilization.
• Coordinate with procurement, finance, and other departments to ensure proper recording and approval of transactions.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field (preferred)
• Experience in accounts payable, bookkeeping, or accounting
• Knowledge of accounting principles and financial processes
• Proficiency in spreadsheet software such as Microsoft Excel
• Solid experience with NetSuite Accounts Payable
• Strong attention to detail and organizational skills
• Good communication and problem-solving abilities

Preferred Skills

• Data entry accuracy
• Time management
• Analytical thinking
• Ability to work independently and meet deadlines
• Confidential handling of financial information

Benefits

• A laptop will be provided by the company
• Government Mandated Benefits
• 5 months project based
• FLEXIBLE SCHEDULE
• ONSITE for the first 2 months, then HYBRID (2x a month return to office)
• 35K ALL IN