Admin Assistant

Job Summary:

Detail-oriented project coordinator to support construction teams with documentation, coordination, and workflow tracking to ensure smooth project delivery.

Responsibilities

• Provide administrative support to project teams across documentation, coordination, and reporting
• Prepare, transcribe, and distribute project documents including subcontracts, purchase orders, and correspondence
• Maintain and organize physical and electronic project files in line with company guidelines
• Track and update project information and records as directed by the project team
• Follow up with subcontractors on documentation such as claims, certificates, and delivery orders
• Support project closeout activities, including preparation of O&M manuals
• Assist in preparing project documentation such as cashflow reports, progress claims, insurance, and schedules
• Coordinate office and project site supplies procurement
• Organize and maintain filing systems, project binders, and drawings from printing vendors
• Support preparation and distribution of project punch lists to vendors and subcontractors
• Archive project documentation according to company and client requirements
• Assist with scheduling meetings, interviews, and travel arrangements when assigned
• Participate in project meetings and support implementation of new procedures as required

Requirements

• N/O/A Levels or higher qualification
• Minimum 1 year of relevant experience in a contractor or construction environment
• Proficient in Microsoft Office applications
• Strong attention to detail with experience in document control and file management systems

We regret that only shortlisted candidates will be notified. However, all applications will be updated to our resume bank for future opportunities.

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EA Personnel Name: Rhys Goh Hui Ming

EA Personnel Reg. no.: R2198664

EA License no.: 07C5771

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