Admin Executive

Role Summary

This role supports the planning, coordination, and deliveryof programmes and events by managing operations, logistics, systems, andpost-programme reporting. The role works closely with internal teams, externalpartners, and facilitators to ensure programmes are executed smoothly andefficiently from start to finish.

Collaboration

• Works closely with internal programme, finance, and operations teams
• Coordinates with external partners, vendors, and facilitators
• Supports trainers and facilitators with logistics, access, and materials
• Acts as a key coordination point to ensure information flows accurately and on time

KeyResponsibilities

1. ProgrammeCoordination & Operations

· Coordinate end-to-end programme administration (workshops, webinars,events)

· Manage scheduling, logistics, venues, materials, and facilitatorcoordination

· Liaise with internal teams, partners, and vendors to support delivery

2. Participant Management & Systems

· Manage registrations, attendance, and participant communications

· Set up and maintain events across digital platforms

· Handle certifications, feedback, and tracking tools (e.g. QR codes,links)

3. Finance,Documentation & Reporting

· Prepare delivery orders, invoicing, and billing with Finance

· Track programme metrics and utilisation

· Consolidate survey data and prepare reports

4. Data & Administrative Support

· Manage forms, digital records, and programme documentation

· Support content preparation and system migration (e.g. Google Forms toM365)

5. Office Management

· Oversee office operations, facilities, and vendor management, includingmaintenance, procurement and inventory

· Liaise with landlords, building management, andservice providers to ensure smooth operations.

· Support ad-hoc administrative and operational tasks as assigned, in line with organisational needs.

Requirements

Education &Experience

· Diploma or Bachelor’s degree in Business Administration, EventsManagement, Communications, or related field

· 1–3 years of experience in programme coordination, events, oradministrative operations (fresh graduates with relevant experience may beconsidered)

Skills &Competencies

· Strong organisational and coordination skills with attention to detail

· Ability to manage multiple tasks and timelines in a fast-pacedenvironment

· Good communication and stakeholder management skills

· Proficient in Microsoft Office (Excel, PowerPoint, Outlook) and digitaltools/platforms

· Comfortable working with data, forms, and systems (e.g. event platforms,tracking tools)