Admin Executive

About Us <\/span><\/u><\/b>
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SHAI is a <\/span>technology\-enabled service provider<\/span> revolutionizing Revenue Cycle Management (RCM) in the US healthcare sector by combining <\/span>proprietary technology<\/span>, <\/span><\/b>expertise, and efficient processes<\/span>.<\/span><\/b> We are committed to excellence and support diverse healthcare organizations in navigating complex financial landscapes.<\/span>
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Our end\-to\-end RCM services <\/span>optimize revenue, reduce denials, and ensure compliance<\/span> for medical billing companies, physician groups, and hospitals.<\/span>
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With over<\/span> <\/span><\/b>30<\/span><\/b> years<\/span> <\/span><\/b>of experience, SHAI is known <\/span>for trust and successful<\/span> <\/span><\/b>partnerships<\/span> <\/span><\/b>in the US healthcare sector, embracing technology to drive healthcare financial success.<\/span>
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For further information, please visit <\/span>https://shai.health/index.php<\/span><\/a><\/span>
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Job Summary<\/span><\/b>
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The Administrative Executive is responsible for managing day\-to\-day office operations, ensuring smooth administrative support, coordinating internal activities, and maintaining workplace efficiency. The role requires strong organizational skills, attention to detail, and the ability to multitask in a corporate environment.<\/span>
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Key Responsibilities<\/span><\/b>
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Office Administration<\/span><\/b>
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· <\/span><\/span><\/span>Manage daily administrative operations of the office<\/span>
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· <\/span><\/span><\/span>Maintain office supplies, equipment, and inventory<\/span>
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· <\/span><\/span><\/span>Handle documentation, filing systems, and record management<\/span>
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· <\/span><\/span><\/span>Prepare reports, presentations, and official correspondence<\/span>
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Coordination & Support<\/span><\/b>
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· <\/span><\/span><\/span>Schedule meetings, appointments, and conference rooms<\/span>
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· <\/span><\/span><\/span>Coordinate internal communications across departments<\/span>
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· <\/span><\/span><\/span>Assist management and teams with administrative requirements<\/span>
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· <\/span><\/span><\/span>Support on\-boarding and exit processes (documentation, access, etc.)<\/span>
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Vendor & Facility Management<\/span><\/b>
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· <\/span><\/span><\/span>Liaise with vendors, service providers, and contractors<\/span>
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· <\/span><\/span><\/span>Monitor office maintenance, housekeeping, and security services<\/span>
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· <\/span><\/span><\/span>Ensure the workplace is safe, clean, and well\-maintained<\/span>
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· <\/span><\/span><\/span>Handle vendor invoices and basic procurement processes<\/span>
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Compliance & Record Keeping<\/span><\/b>
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· <\/span><\/span><\/span>Ensure adherence to company policies and administrative procedures<\/span>
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· <\/span><\/span><\/span>Maintain confidential employee and company records<\/span>
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· <\/span><\/span><\/span>Assist in audits and compliance checks<\/span>
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Requirements<\/h3>

Qualifications & Requirements<\/span><\/b>
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· <\/span><\/span><\/span>Any Graduate<\/span>
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· <\/span><\/span><\/span>Minimum 2 years of experience in administration or office management<\/span>
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· <\/span><\/span><\/span>Knowledge of office procedures and administrative systems<\/span>
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Skills & Competencies<\/span><\/b>
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· <\/span><\/span><\/span>Excellent communication and interpersonal skills<\/span>
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· <\/span><\/span><\/span>Strong organizational and multitasking abilities<\/span>
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· <\/span><\/span><\/span>Problem\-solving and time management skills<\/span>
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· <\/span><\/span><\/span>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)<\/span>
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· <\/span><\/span><\/span>Ability to work independently and under pressure<\/span>
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· <\/span><\/span><\/span>High level of professionalism and confidentiality<\/span>
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Key Performance Indicators (KPIs)<\/span><\/b>
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· <\/span><\/span><\/span>Efficiency of office operations<\/span>
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· <\/span><\/span><\/span>Timely completion of administrative tasks<\/span>
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· <\/span><\/span><\/span>Vendor/service management effectiveness<\/span>
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· <\/span><\/span><\/span>Employee satisfaction with admin support<\/span>
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Working Conditions<\/span><\/b>
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· <\/span><\/span><\/span>Full\-time corporate role<\/span>
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· <\/span><\/span><\/span>Rotational Shift & Rotational Week\-Off<\/span>
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· <\/span><\/span><\/span>Standard business hours (may require flexibility during events or deadlines)<\/span>
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