Admin Executive
Operational Duties and Office Admin
- Answering phone calls and attend to walk-in
- Managing general email, mailbox, registered mails, room booking and replenish forms
- Ensure cleanliness and tidiness of whole centre
- Ensure working conditions for equipment
- Stock Replenishment (stationaries, toiletries, pantry items, cleaning supplies, first aid box, toner etc)
- Meeting and event logistics preparation
- Onboarding and offboarding of staff
- Managing door access, CCTV and phone system
Training
- Updating, collating of forms and reports for Centre Head
Programmes
- Quotation and budget request for all programmes
Procurement (Office Purchases)
- Get quotation and put up for budget request
- Upon PR approval, to submit order
- Preparing and Comparing of Budget vs Actual expenses
Donation-in-Kind (DIK)
- Checking and recording of all donated items received on the receipt book and inventory management
- Submission to Accounts for checking and verification
Other Duties
- Any other duties as assigned by Management
- Assisting Secretariat for FS Heads meeting
- KST2 attendance for workshops
- FS Culture expenses
- Submission of monthly claims by Staff and Locum
- Admin matters related to Locums
Qualifications
- Minimum Diploma Holder
- Proficient in MS Office
- Relevant experience in Office Admin
- Good in multi-tasking and documentation
- Able to handle confidential information with discretion
- Takes accountability and possess good mindset, attitude, and interpersonal skills
- Able to work independently and is also a team player