Admin Officer
Role Overview
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The Administrative Officer plays a key role in ensuring the smooth functioning of
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workplace operations, supporting facilities management, travel coordination,
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procurement, vendor management and events.
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Working closely with teams across the organisation, this role helps manage
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administrative processes and maintain a safe, efficient and well\-organised workplace
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that enables teams to focus on delivering impact.
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Key Results
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● Seamless travel bookings, coordination and logistics support
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● Safe, efficient and well\-managed workplace and facilities operations
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● Strong vendor management and reliable service delivery
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● Accurate expense tracking and well\-maintained administrative systems
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● Positive employee experience through proactive workplace support
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Key Responsibilities
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● Handle all travel bookings, including flights, hotels, trains, and cabs, while quickly
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resolving any employee complaints or travel problems to ensure a smooth
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experience.
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● Manage corporate tie\-ups and relationships with travel service providers and
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vendors to ensure high\-quality service and timely payments.
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● Lead the search for new office spaces and manage the entire relocation process
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from start to finish to ensure a smooth move.
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● Coordinate procurement of office supplies, equipment and organisational assets
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while maintaining inventory and asset records in partnership with the IT team where
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required.
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● Build and manage relationships with vendors and service providers, ensuring quality
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service delivery and timely coordination.
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● Support administrative financial processes including invoice tracking, vendor
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payments, petty cash management and coordination with the Finance team.
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● Maintain administrative documentation including operational trackers, vendor
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records, asset registers and compliance\-related documentation.
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● Coordinate logistics for internal meetings, town halls, workshops and events, and
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partner with HR/P&C on onboarding, exit logistics and workplace communication.
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● Support the Admin team by guiding junior team members and contributing to hiring
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and team development where needed.
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Required Skills & Background
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Education
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Bachelor\u2019s degree in Business Administration, Commerce or a related field.
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Experience
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3\u20135 years of experience in administration, facilities, logistics or operations roles
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● Experience managing vendors, travel logistics or office operations is preferred
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Skills
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● Strong organizational and coordination skills
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● Experience in travel bookings
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● Proficiency in MS Office (Excel, Word and PowerPoint)
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● Ability to manage multiple priorities, deadlines independently.
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● Strong communication and stakeholder management skills
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Languages
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Fluency in English and Hindi is required. Knowledge on any regional language is an
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added advantage.
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Critical Factors for Success:
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● You are someone who takes ownership and enjoys making things run smoothly
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● Are, highly organized and able to manage multiple priorities with attention to detail
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● A collaborative team player who enjoys supporting colleagues and enabling teams
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to do their best work
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● Comfortable working in a fast\-paced and evolving environment
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● Service\-oriented with a strong focus on creating a positive workplace experience
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● Motivated by Rocket Learning\u2019s mission and excited to contribute to meaningful
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social impact
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