Admin & Project Coordinator
Job Summary
Join a Singapore-based infrastructure and technology company as an Office Administrator and Project Coordinator supporting a new property listings platform. You will manage daily office tasks and coordinate project activities to keep everything on track.
Responsibilities
- Manage correspondence and emails to ensure timely communication
- Organise documents and files for easy access and reference
- Schedule meetings and maintain calendars to optimise team availability
- Provide basic bookkeeping support including handling invoices, quotes, and filing
- Liaise with vendors and suppliers to support office operations
- Coordinate project activities by following up with developers and designers to track progress
- Monitor tasks and deadlines to ensure project milestones are met
- Take notes and record action items during meetings for clear follow-up
- Prepare simple progress updates to inform stakeholders of project status
- Organise project documents to maintain order and accessibility
- Identify and flag potential delays or issues early to management
- Use everyday office tools such as email, Microsoft Office, or Google Workspace efficiently
- Adapt quickly to new project management tools as needed
- Manage multiple tasks simultaneously while maintaining accuracy and focus
- Demonstrate proactive communication by asking questions and seeking clarity without delay
Preferred competencies and qualifications
- Prior experience in administrative or coordination roles
- Exposure to technology, web, or property-related projects
Other Information
- A varied role with direct interaction with business owners for fast learning and decision insight
- Clear contract-to-permanent employment path based on performance
- Small team environment where individual contributions are valued
- Strictly no job agencies
- Only Singaporeans and PRs are eligible to apply