Admin-Travel Desk Executive

Job Summary:<\/b>
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We are seeking a proactive and detail\-oriented Travel Desk\nExecutive to manage employee and business travel arrangements while supporting\nday\-to\-day administrative operations. The ideal candidate should have\nexperience in travel coordination, vendor management, and administrative\nsupport, with the ability to work in rotational shifts and handle multiple\ntasks efficiently.
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Key Responsibilities:<\/b>
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Travel Desk Management<\/b>
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• Coordinate\n domestic and international travel arrangements, including flight, hotel,\n train, and cab bookings.
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• Obtain\n and compare travel quotations from vendors to ensure cost\-effective travel\n solutions.
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• Manage\n travel itineraries and provide timely travel\-related information to\n employees and management.
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• Handle\n travel requests, cancellations, rescheduling, and emergency travel\n requirements.
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• Maintain\n travel records, invoices, and expense reports for audit and reconciliation\n purposes.
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• Coordinate\n with travel agencies, airlines, hotels, and transport vendors for seamless\n travel operations.
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• Ensure\n compliance with company travel policies and approved budgets.
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  Administrative Responsibilities<\/b>
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  • Support\n day\-to\-day administrative operations and office management activities.
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  • Coordinate\n with facility management vendors for housekeeping, security, pantry, and\n maintenance requirements.
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  • Manage\n office supplies, stationery inventory, and procurement requests.
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  • Maintain\n records of vendor agreements, invoices, and payment follow\-ups.
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  • Assist\n in organizing employee engagement activities, meetings, conferences, and\n company events.
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  • Coordinate\n visitor management and meeting room bookings.
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  • Support\n onboarding arrangements for new employees, including workspace and\n logistics coordination.
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  • Ensure\n proper documentation and record maintenance for administrative processes.
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    Vendor & Coordination Management<\/b>
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    • Maintain\n strong relationships with travel and administrative vendors.
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    • Negotiate\n rates and service agreements to optimize costs and service quality.
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    • Monitor vendor performance and resolve service\-related issues promptly.<\/span><\/li><\/ul>
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      Requirements<\/h3>

      Desired Candidate Profile<\/b>
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      • Graduate\n in any discipline.
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      • 2\u20135\n years of experience in Travel Desk, Administration, Facilities, or\n Corporate Services.
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      • Experience\n in flight, hotel, train, and cab booking coordination.
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      • Good\n knowledge of travel management systems and MS Office (Excel, Word,\n Outlook).
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      • Strong\n communication, coordination, and interpersonal skills.
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      • Ability\n to manage multiple priorities and work under tight timelines.
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      • Good\n negotiation and vendor management skills.
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      • High\n attention to detail and problem\-solving ability.
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        Shift Requirement<\/b>
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        • Willingness\n to work in rotational shifts, including weekends and holidays as per\n business requirements.
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        • Flexibility\n to support travel\-related emergencies outside regular working hours when\n required.
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