Administration Clerk

It's fun to work in a company where people truly BELIEVE in what they're doing!

The role of an Administrator is to effectively and efficiently manage the administrative tasks of supply chain and the manager they report to; their role is to alleviate the administrative burden for the Inbound Logistics Manager so they can contribute more meaningfully to the strategic and tactical deliverables that they face on a daily basis

Roles & Responsibilities:

1. Raising PO's

2. GRV PO’s – stores & lab

3. 3-way matching for finance

4. Liaising with Creditors and suppliers with regards to accounts

5. Managerial reporting & tracking open orders closure rate for site

6. Tracking returns on site

7. Assisting Cost Accountant & Inbound Logistics during stock take and audits

8. Work closely with procurement team with regards to pricing or packaging & ingredients (ZBMs)

9. Update and track site costings files monthly for Cost accountant & Plant Manager

10. Manage New Vendor Creation for site – track & liaise with suppliers & creditors.

11. Works on SACO system in Stores Controllers Absence

12. Maintaining all packaging & ingredients delivery notes and invoices

13. Running and updating the daily delivery notes OTIF file / score sheet

14. Log and update all supplier NCRs on summary schedule.

15. Source quotes for various capex / projects when necessary

16. Uploading of Invoices to Creditors daily to ensure timeous payments

17. Follow up on credit notes with suppliers.

18. Assist closely with Finance with regards to annual Audits

19. Assist staff on site with Basic Oracle issue

20. Assist site with accounts / payments issues.

21. Filing of invoices, credit notes etc. for supply chain & Inbound Logistics

22. Adherence to financial SOPs & interacting with staff with regards to issues or problems with adhering

to SOPs. (Signing delivery notes etc.)

23. Run weekly / Monthly oracle reports for Finance, Logistics, S&OP

Key Attributes and Competencies

1. Administrative aptitude, the ability to efficiently and effectively manage the administrative tasks

2. Communication, interpersonal and negotiation abilities across all levels

3. Multi-Tasking, work with Cross functional teams to ensure a high level of support is maintained.

4. Problem Solver, the ability to resolve administrative challenges.

5. Confidentiality, the ability to ensure confidentiality and sensitivity in relation to matters they

are exposed to as part of the role they do.

Minimum qualifications, skills and competencies required by the position:

1. Matric

2. Experience with accounts an added advantage

3. Experience working for FMCG added advantage.

4. Computer Literacy - Microsoft office experience

5. Oracle Experience an added advantage.

6. Be able to work independently.

7. Good communication skills

8. Good Time management

9. Problem solving

10. Good customer service

11. Organization skills

12. Attention to detail and Data entry

In accordance with the employment equity plan of Tiger Brands and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.