Administrative and Finance Support Officer

Administrative & Finance Support Officer, Spekboom Restoration Project

Business Support Department, Porterville, South Africa

Location: Porterville

Start Date: Immediately

Reports to: Finance and Procurement Lead

Are you ready to embark on an extraordinary adventure that will revitalise landscapes, combat climate change, and promote sustainable agriculture? Join NatCarbon Africa: a mission-driven, proudly African organisation dedicated to high-quality implementation of large-scale carbon, climate, and biodiversity projects. We embrace the power of innovative technology to enhance project execution. Community engagement lies at the heart of our projects, driven by a genuine commitment to meaningful and inclusive participation and co-benefits, such as biodiversity conservation and socioeconomic upliftment.

NatCarbon Africa seeks a fixed term Administrative & Finance Support Officer in the Business Support Department for the large-scale Spekboom Restoration Project in the Eastern and Western Cape Provinces of South Africa.

With our partner, Imperative Global, our aim is to restore up to 100,000 hectares of degraded subtropical thicket biome. The Project entails planting Spekboom (Portulacaria afra) on privately owned land to improve ecosystem functioning and agricultural productivity over time, promote biodiversity, improve soil filtration, enhance water storage capabilities, and to reduce soil erosion. The Project is estimated to permanently store large quantities of Carbon Dioxide over the Project life, thus positively contributing towards climate change mitigation.

Position Summary:

Roles and Responsibilities:

• Monitor and reconcile weekly fuel usage on company accounts against actual fuel slips and supporting documentation.
• Process supplier and operational invoices accurately through finance software system.
• Reconcile company expenses and ensure all supporting documentation is submitted, recorded and processed.
• Maintain and update weekly truck logbooks and track fuel consumption. Reconcile records with monthly fuel statements.
• Generate and prepare weekly payment lists for review and processing.
• Process vendor invoice matching on finance software system to ensure accurate allocation and reconciliation of invoices.
• Manage and execute various ad hoc administrative and financial tasks, including insurance claims, account applications, and related operational support functions.
• Maintain accurate filing and recordkeeping of finance and administrative documentation.
• Liaise with suppliers, service providers, and internal team members regarding outstanding documentation and account queries.
• Other related tasks as required by direct report.

General:

• Embrace a culture of continuous learning by adapting to evolving job responsibilities, driven by NatCarbon Africa’s commitment to innovation, personal growth, and shifting operational priorities.
  
• Work hours may be irregular.

• This outline of duties and responsibilities is not exhaustive. The employer reserves the right to assign additional duties or responsibilities at any time, provided they are reasonably aligned with the scope of the role or necessitated by operational requirements. The functions and responsibilities detailed within this job description may be subject to modification at the employer’s discretion, based on evolving operational requirements, while remaining consistent with the parameters of the employee’s position.

Skills:

• Strong administrative and organizational skills.
• High level of accuracy and attention to detail.
• Proficient in Microsoft Office (Teams, Outlook, Excel) and financial reporting and administration systems (XERO, Hubdoc, 4CastPlus)
• Ability to manage multiple tasks and meet deadlines.

• Excellent time management skills and the ability to work under pressure.

• Strong organisational and good oral and written communication skills.

Qualifications:

• Relevant tertiary qualification at NQF level 5
• At least three years’ experience in a relevant field

Knowledge and Experience:

• Previous experience in bookkeeping, finance administration, or office administration is required.

Working Conditions

• Frequent travel within the Eastern and Western Cape anticipated, including to remote locations.
• Travel may on occasion cross weekends and holidays to accommodate schedules.

You will join a great team! We are:

• From diverse locations and backgrounds, but all experts in our respective fields. We bring together a wide range of cross-sector experiences, ideas, and skills.
• Relentless in our pursuit of excellence and innovation, always pushing the boundaries and challenging the status quo. But it is not all work for us – we also believe in celebrating our successes, recognising individual contributions, and taking time to support each other’s growth and development.
• At our core, explorers, constantly learning, evolving, and seeking new ways to deliver impactful solutions. We are not afraid to dream big, take risks, and step out of our comfort zones because we know that together, we can achieve great things.

Compensation

To help us attract and retain top talent, NatCarbon Africa pays employees competitively to the market, depending on experience. Salary is one component of NatCarbon Africa’s total compensation package which also includes health care and life insurance, contributions to each employee’s retirement plan, paid time off and funds to support professional development. We will recognise employees who go beyond expected performance with salary increases and/or promotions.

In return, we expect each employee to, at a minimum:

• Meet expectations in terms of work effort and performance.
• Take the initiative to build the skills and knowledge needed to do their job effectively; and
• Embody the values of NatCarbon Africa.

How to Apply

To apply, please send us the following:

• Cover letter (not to exceed one page).
• Resume/CV (not to exceed three pages).

Please add app.bamboohr.com to your contact list to ensure you receive emails from us

NatCarbon Africa provides equal opportunity for all job applicants and employees and is committed to providing a work environment free of discrimination.

Only applications received online via the NatCarbon website or LinkedIn Page will be considered