Administrative and Project Coordinator

What You Can Expect:

Oversee and monitor project status in Jira for all IT project within Global IT
Coordinate and provide advice to project related topics.
Organize JIRA, training/workshops including creating WI for project teams.
Report project status and/or issues to IT management team.
Organize and maintain files and records, both in physical and digital formats.
Coordinate travel arrangements and accommodations for staff, executives, or clients.
Assist in budget tracking, expense reports, and financial documentation.
Support event planning and coordination, including meetings, conferences, and workshops.
Act as a primary liaison with NEOZO consultants to streamline and expedite the approval of all Cloud Support and AWS Invoices.
Responsible for consolidating invoices, cross-checking cost consistency, and pre-approval
Serve as the central point of resolutions for all global finance controller escalations and overdue notices, ensuring timely payment and account stability.
Collaborate with other administrative staff to ensure smooth workflow and effective communication.

What You Bring:

Bachelor’s degree in any equivalent, additional qualifications are a plus.
Proven experience as an Administrative Assistant or a similar administrative role (fresh grad also welcome).
Proficiency in using office software and tools (e.g., Microsoft Office, Google Workspace).
Strong attention to detail and organizational skills.
Ability to prioritize tasks and manage time efficiently.
Discretion and the ability to handle sensitive information with confidentiality.
A proactive approach to problem-solving and team collaboration.
Adaptability and flexibility in a dynamic work environment.
Excellent written and verbal communication abilities.
Fluency in English communication.

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