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First State Community Bank

Administrative Assistant (58874)

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Administrative Assistant

First State Insurance Agency Company Info

First State Insurance Agency is a subsidiary of First State Bancshares. This means we have a whole family of support and a large backing. We are a growing insurance and financial services organization serving most states across the nation. Our home office is in Farmington, MO with numerous locations throughout Missouri.

Make a Positive Impact

We are looking for an Administrative Assistant focused on building relationships through amazing service and communication skills. Must have a passion for creating a top-notch employee experience for the accounting staff. The key to this position is a strong working relationship with all team members of First State Insurance Agency.

Responsibilities in Accordance with Our Corporate Values

The Administrative Assistant will serve as a leader in the organization. They will be responsible for providing a variety of administrative support to employees and FSIA management.

Professionalism

  • Scan and file carrier contracts and forms such as W-9, EFT, etc, once completed.
  • Assist with onboarding of new employees or carriers by facilitating carrier licensing.
  • Handle bank deposits for region and submit documentation to FSIA Accounting Department.

Accountability

  • Process daily download for agency.
  • Create and distribute various policy reports to FSIA staff.
  • Review daily inbox reports received from Agency Revolution.

Initiative

  • Complete monthly bank reconciliations for agency bank accounts.
  • Send bank statements to the designated employee at each branch.
  • Assist with the maintenance of agency data in management systems (merging clients when needed, global changes, updating personnel change requests).

Adaptability

  • Assist with E&O update requests.
  • Attend any agency meetings as directed by management.
  • Other job duties as assigned by management.

What You Can Expect

  • Competitive pay and benefits package - with variable compensation program based on team performance
  • 401(k) with generous employer match benefit
  • Helpful, qualified, and available leadership
  • A caring, stable work environment

Qualifications

  • Exceptional written/verbal communication skills
  • Proficient with Microsoft Office
  • Punctual with a strong attendance history.
  • High School Diploma
  • 2 years’ experience industry specific preferred (not required)
  • Must attend educational opportunities to stay abreast of changes that impact the agency’s systems or processes.