Administrative Assistant I

Assisting with the consultant new hire recruitment process – track all incoming profiles for review, coordinate initial call and follow-up logistics, and interface with hiring agencies.

As directed, assisting with onboarding and offboarding duties – communicate with consultants worldwide to collect required documents from candidates and new hires, address process-related inquiries, help identify and save FAQs

Assist with tools for new hire and refresher training

Schedule and help deliver systems training to consultants

Assist with everyday global consultant “help desk” inquiries

Update online Competency Questionnaire Form, and keep information updated in the Skills and Certification object in PSA. On an annual basis collect updated information and ensure that all profiles are accurately and thoroughly inventoried in our Skills and Certification object.

Maintain internal resume bank – help create review and edit resumes (CVs) for accuracy, readability and consistency before moving to doc control

Coordinate annual supplier evaluation cycle activities

Systems data and analysis (reporting): upkeep and analysis of consultant project and internal activity to assist with recording departmental metrics, trends, and performance reporting

Coordinate regional team calls and meetings

Facilitate multi-party calls comprised of multi-disciplinary teams.

3+-year professional experience

A prior coordinator or office assistant role is a plus

Proficient in MS Office (365)

Experience in MS SharePoint & Salesforce PSA a plus

Ability to learn and guide others with multiple software platforms and database systems

Strong organizational skills and ability to achieve set objectives through collaboration with multiple functions and/or departments

Proven ability to work collaboratively as part of a team