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Administrative Assistant III

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Department:

Dean's Office

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R108804

Minimum Requirements:

High School Diploma/GED and a minimum of four (4) years of relevant experience or an equivalent combination of education and experience. Grade 3 (Hourly)

Position Description:

The College of Arts & Sciences Dean’s Office is seeking a detail-oriented and collaborative Administrative Assistant III to support Enrollment Management operations. This role plays a key part in coordinating academic scheduling, supporting data analysis and reporting, and assisting with major academic processes such as commencement, scholarships, and course evaluations.

This is an excellent opportunity for someone who enjoys working at the intersection of data, coordination, and academic operations in a fast-paced university environment.

Key Responsibilities

  • Coordinate and support the academic course scheduling process, working closely with academic departments, the Registrar’s Office, and other campus partners

  • Collect, analyze, and interpret data to support decision-making; prepare reports that summarize key findings

  • Assist with catalog and curriculum updates in collaboration with academic units and central offices

  • Support planning and coordination for commencement, academic awards, and scholarship activities

  • Monitor and manage shared service accounts and communications

  • Provide backup support to Undergraduate Education and assist with special projects as needed

Preferred Qualifications

  • Experience in a higher education or professional office setting

  • Proficiency with Microsoft Office (Word, Excel, Forms, Access) and Adobe Acrobat

  • Familiarity with student information systems (e.g., PeopleSoft Campus Solutions)

  • Experience with course scheduling, catalog systems (e.g., Courseleaf), or data analysis tools (e.g., SPSS, SAS)

  • Experience with survey tools such as Blue or Microsoft Forms

  • Strong organizational, communication, and customer service skills

  • Ability to manage multiple priorities and work both independently and collaboratively

Why Join Us?

The College of Arts & Sciences is the largest academic unit at the University of Louisville, offering a dynamic, mission-driven environment where your work directly supports student success and academic excellence. You’ll join a collaborative team committed to continuous improvement and high-quality service.

Target Compensation Maximum:

$28.55

Target Compensation Minimum:

$19.03

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.