Administrative Assistant

Summary:

The main function of an Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

*Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
* Prepare invoices, reports, memos, letters, financial statements, and other documents.
* File and retrieve corporate documents, records, and reports.
* Open, sort and distribute incoming correspondence, including faxes and emails.
* Prepare responses to correspondence containing routing inquiries.

Skills:
* Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
* Ability to work independently and manage one's time.
* Ability to keep information organized and confidential.
* Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Key Skills:

Solid Decision Making
Sound Judgment
Easy to work with
Independent
Self-directing
Office Manager
Assertive
Flexible
Resourceful
Can go with the flow
Handle multiple priorities
Exercises Confidentiality
Friendly
Willing to help
Greet people – ie friendly
Not easily flustered
Confident

Minimum of 2-5 years’ experience in administrative or office position, including experience with office administrative procedures, use and operation of standard office equipment.
Previous experience with variety of computer software applications in word processing, spreadsheets, database and presentation software (Word, Excel, and PowerPoint).
Ability to communicate clearly and effectively in both verbal and written communication
High level of interpersonal skills to handle sensitive and confidential situations. Position requires demonstrated poise, tact and diplomacy
Excellent organizational skills
Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Ability to prioritize and handle multiple tasks simultaneously
Basic math skills including addition, subtraction, multiplication, division, fractions and percentages
Above average writing skills are preferred.
Must handle inquiries, requests and present information in a professional manner.

All your information will be kept confidential according to EEO guidelines.