Administrative Assistant
About Us
We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.
Job Summary
Shambaugh is looking for a Contracts Administrative Assistant. In this position you will be responsible for assisting with scanning, copying, mailing, and logging construction contracts.
#shambaugh #LI-DF #LI-Onsite
Essential Duties & Responsibilities
- Work closely with the contracts team to ensure timely and accurate recording of all contracts throughout the various phases
- Scan, copy, and mail contracts and keep records as needed on the status of projects
- Maintain accurate electronic records of all contracts
- Research and retrieve archived documents
- Maintain confidentiality
- Send emails as needed to internal customers to follow up or acknowledge information that is needed
- Request COI's for new Clients and Maintain COI's for existing Clients
- Submit Monthly Hours for appropriate Clients
- Complete all Owner Client Specific Information - if applicable
- Make sure our grades with Clients are B's and above
- Get help from appropriate people as needed
- Other duties as requested
Qualifications
- Proficiency in computer usage and above basic Microsoft Office & Windows skills required
- Experience with AS400 a plus
- Communication, planning, organizational skills via verbal, written, and electronic mediums
- Quality Control skills – accuracy and thoroughness
- Quantity – strong work ethic, able to multi-task and quickly shift priorities
- Regular and reliable attendance, including the ability to work extended hours and weekends as required
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/DisabledAffirmative Action Policy
Please review our Affirmative Action Policy.