Asset Sales Coordinator (Portuguese speaking)

🏍️ ✨ Join Our Hire Fleet Asset Team! ✨ 🏍️

Rev up your career with 4th Dimension Innovation! We're on the hunt for an Asset & Sales Co-Ordinator (Portuguese Speaking) to join our Hire Fleet Asset Team in Egham. If you love keeping the wheels turning, the paperwork watertight and the bad guys empty-handed, this one's got your name on it.

Reporting to the Hire Fleet Manager, you'll be the engine room behind a compliant, well-managed and well-protected hire fleet — handling everything from registration and sales through to de-fleeting and the recovery of stolen assets. It's a role where attention to detail keeps bikes legal, and a bit of detective instinct keeps them in the family.

🔧 Main Duties

• Register, tax and insure vehicles, completing all statutory requirements for hire bikes (V5 paperwork, taxation, SORN and warranty registration).
• Manage all fleet and retail sales — ordering, preparing, invoicing, receiving funds, delivering and transferring ownership.
• Identify and liaise with internal stakeholders on bikes being sent for sale or de-fleeting.
• Liaise with police, tracker companies and contracted recovery agents to recover as many stolen vehicles as possible, as cost-effectively as possible.
• Spot patterns of thieves and high-risk areas, and manage theft markers with the relevant authorities.
• Monitor hire fleet activity, including rider behaviour.
• Oversee spare keys, documentation and security devices (trackers/sleepers) to reduce theft and improve recovery rates.
• Work with police, recovery yards, customers and referring garages to release and recover stored, stolen or withheld assets.
• Build packs for the sales and salvage teams, and support the Hire Fleet Manager with de-fleeting (including insurance removal and notifying Accounts).
• Carry out regular fleet audits and manage maintenance (MOT, tax, insurance, servicing), keeping records accurate on the relevant systems.
• Ensure compliance with regulatory requirements including TCF principles, the DPA and HSE, handling sensitive information appropriately.

🛠️ Key Skills

• Fluent Portuguese and English (essential — the role is Portuguese-speaking).
• Strong administrative accuracy, with confidence handling statutory paperwork and compliance.
• Excellent stakeholder communication across internal teams, customers and external parties such as police and recovery agents.
• Sound judgement when handling sensitive and confidential information.
• A proactive, continuous-improvement mindset around processes, cycle times and quality.

⭐ Bonus Points For

• Experience in fleet, asset or vehicle administration.
• Familiarity with vehicle registration/taxation processes (V5, SORN, etc.).
• Exposure to stolen-asset recovery or working with tracker/security providers.

The Essentials

• 🕒 Hours: Monday to Friday, 37.5 hours per week, within a 7:00am–5:30pm shift pattern
• 💷 Salary: £27,000–£28,500
• 📍 Location: Onsite, Egham
• 📋 Contract: Full time
• 🎁 Perks: Competitive company benefits, training & development opportunities, and an energetic, supportive team culture