Assistant Director-Finance, Campus Dining

It's fun to work in a company where people truly believe in what they are doing!

Job Description:

Job Summary

Under the general direction of both the Chief Financial Officer and the Director of Campus Dining provide accounting management and support as it relates to Campus Dining. This includes initiating, planning, organizing, implementing, and controlling financial operations to include budget preparations, accounting processes and procedures, internal controls, and report preparation and analysis. Provide oversight in integration of system reporting applications and report and development including but not limited to Oracle Micros, CS Gold, StarRez, and Cal Poly Partners’ enterprise system. Provide direct supervision of assigned accounting functions, staff and departments.

Duties and Responsibilities

Budget Preparation and Financial Reporting Duties:

• Coordinate the development of the Campus Dining annual operating budget with input from the Director

• Analyze budget data and monitor budget status throughout the year to recommend operation changes and/or budget adjustments deemed appropriate

• Conduct program analysis to determine budgetary implications from the standpoint of both funding requirements and timeline projections

• Develop, coordinate and implement streamlined financial reporting by integrating and consolidating various systems data

• Analyze and review monthly financial reports to include monthly budget analysis, line-item accuracy and compliance with generally accepted accounting principles

• Prepare internal financial reports and develop additional reports as needed to provide financial information to Directors and Department Managers

• Work with IT to purchase/implement integrated reporting tools

• Work with IT to purchase/implement new applications or software

• Become proficient on programs utilized by Housing that impact Campus Dining process and accounting

• Train locations on use of inventory/Chartwells systems

• Serve as liaison for meal share program processes with Dean of Students

• Work with university housing for housing student meal plan enrollment

• Prepare detailed analysis of proposed meal plans, including impact on income

• Support the Cal Maritime Corporation dining program

General Accounting Duties:

• Provide oversight management responsibility for accounts receivable, general ledger, accounts payable, inventory accounting, cash operations, financial reporting, internal controls and long-range planning

• Analyze financial reports, prepare financial forecasts, and perform interpretive analysis

• Develop and coordinate short and long range plans with guidance of the Director to provide multi-year forecasting of income and expense data, anticipated need for new/replacement equipment, buildings, and systems

• Act as primary audit liaison for Campus Dining with respect to CSU Compliance audit and internal/ external audits.

• Confer with auditors in respect to internal controls, financial processes and transactions, accounting records, and prepare audit schedules

• Responsible for implementation, maintenance and reporting of dining plan programs including but not limited to Dining Plans, Campus Express, and Gift Cards

• Coordinate dining plan communications with marketing, and prepare dining plan contracts

• Recognize need and create necessary tools for operations and location managers to maintain and/or improve efficiencies, controls and customer service

• Develop and foster business relationships with Campus constituents to implement and promote Campus Dining programs

• Serve, as needed, on specific committees related to finance, accounting, or budgeting matters

• Demonstrate initiative and/or continuous improvement annually via established metrics or approvals from the director

• Perform other duties as assigned

Supervisory Responsibilities

• Interview job applicants and recommend appointments, orient and train new employees, cross-train staff, establish work priorities, assign tasks, schedule hours, approve leave requests, prepare performance evaluations and recommend disciplinary action as necessary

• Supervise the daily activities of the assigned staff and departments including but not limited to effective delegation of assignments, training and resources necessary to meet performance standards

• Develop and implement effective performance and department goals and objectives

• Direct and monitor employees to ensure that they remain in compliance with policies and procedure.

• Subordinates may include Accounting Analyst, Account Clerks, Accounts Payable, Micros/POS administrator, intermittent and student employees

Position Requirements

• Bachelor’s degree in accounting, business administration or related fields, plus five years of progressively responsible professional accounting experience, including three years in a supervisory role or equivalent combination of education and work experience

• Experience in restaurant or food service accounting and operations preferred

• Comprehensive knowledge of accounting principles and internal controls

• Excellent computer skills including Microsoft Word, Excel, inventory, POS and financial software

• Experience with Workday preferred

• Familiarity with statistical and research methods

• Ability to conduct independent studies and to prepare comprehensive reports and recommendations for management decisions

• Ability to plan, organize and manage accounting operations and related departments

• Ability to analyze complex problems, arrive at logical conclusions and implement appropriate resolutions

• Ability to implement new methods and procedures

• Ability to interpret and apply complex policies, laws and regulations

• Ability to communicate effectively, both orally and in writing, to various levels of management and staff

• Ability to understand technical aspects of financial, point of sale and inventory systems in a manner that pertinent information can be relayed to technical consultants and support staff

• Ability to perform highly responsible and confidential duties

• Ability to prioritize, plan, organize, and meet timelines

• Ability to manage tasks, train and evaluate the performance of assigned personnel

• Ability to establish and maintain cooperative and effective working relationship with others

• Excellent verbal and written skills and the ability to interface with all levels of staff, university community, including students, faculty and staff, and the public

• Interpersonal skills using tact, patience, and courtesy

• Ability to maintain regular and reliable attendance

• A background check is required for all regular benefited positions

Physical Requirements

• Hearing and speaking to exchange information in person or on the telephone

• Dexterity of hands, fingers, and wrist to operate a computer keyboard and calculator

• Seeing to read a variety of materials

• Sitting or standing for extended period of time

• Physical agility to lift 20 pounds to shoulder height

• Physical agility to lift, carry, push, or pull objects

Hiring Range:

$90,000 - $120,000 annually

If you like growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Cal Poly Partners, an equal employment opportunity employer, is strongly committed to achieving excellence through a diverse workforce. The University actively encourages applications of all qualified individuals.

The department will evaluate experience and education to determine placement into appropriate position level. Subject to continued grant/center funding.

Cal Poly Partners provides excellent benefits including medical, dental, vision, life insurance, retirement, paid sick leave/vacation and 14 holidays.

Employees are eligible to participate in the CP Partners Medical Insurance Plan offered through the California Public Employees’ Retirement System (CalPERS). Employees have different plans from which to choose including HMOs and PPOs. The coverage includes the employee, his/her dependents, or domestic partner. The CP Partners cover a large portion of the medical premium for the employee and eligible dependents.

All employees are members of the California Public Employees’ Retirement System (CalPERS) and will contribute to their retirement; these contributions can be refunded if the employee terminates prior to retirement.

Please visit our website for additional benefits information. Employee Benefits (sharepoint.com)

Employment is contingent upon the successful completion of a criminal background check, educational and employment verification, and reference check, as required.

EEO/Disability/Protected Veteran Employer