Assistant Manager, Office Operations (Contract, 2–3 Days per Week)

Assistant Manager, Office Operations (Contract, 2–3 Days per Week)

Role Overview

This role is responsible for the smooth operation of office with about 20employees. It ensures efficientday-to-day office functioning, strong vendor coordination, and successfuldelivery of workplace initiatives, including office relocation and spacemanagement, while maintaining a positive employee experience.

Key Responsibilities

• Manage office operations, including reception, mail, calls, couriers, and general administration
• Lead office move and relocation activities, including vendor coordination, reinstatement, logistics, and workspace setup
• Oversee office facilities, supplies, equipment, pantry services, and access control systems
• Maintain a well-run, safe, and professional office environment for employees and visitors
• Handle invoice processing, travel bookings (Egencia), and related administrative support
• Coordinate overseas visitor arrangements, including logistics and hospitality
• Manage relationships with vendors and landlords, including service delivery and lease matters
• Support reporting requirements, audits, and administrative submissions to Group
• Assist with employee engagement activities and office initiatives
• Support ad hoc projects and operational improvements as required

Requirements

• 5–8 years’ experience in office administration, facilities, or workplace operations
• Experience in vendor and stakeholder management
• Prior exposure to office relocation or workplace projects is an advantage
• Strong coordination, communication, and organisational skills
• Hands-on, proactive, and able to manage multiple priorities independently
• Experience in multinational or regional organisations preferred