Assistant to the State Director
- Full Time, Permanent Role
- Location: Dubbo, NSW
- Salary $47.80 per hours + Super + NFP Salary Packaging
- Make a meaningful difference to the lives of Australians in need
Life at Mission Australia
When you join the team at Mission Australia, you become part of a community who are determined to end homelessness and ensure people in need can thrive. United by our Christian purpose and values, we advocate for a fairer Australia, to meet the growing needs of people across the country. Together we’re building hope and possibility for all.
Find out more about us and our purpose.
Your opportunity
As the Assistant to the State Leader, you will provide high-level, confidential administrative support in a fast-paced and complex environment; managing diaries, preparing reports and presentations, coordinating meetings and travel, and helping to streamline systems and processes.
This role goes beyond traditional administration, offering exposure to senior leadership, involvement in reporting and planning activities, and the opportunity to contribute to improving how work gets done. It’s well suited to someone who is highly organised, detail-oriented, and proactive; an admin professional who enjoys variety, takes initiative, and is keen to build their skills while playing a meaningful role in a mission-led organisation.
Your key responsibilities will be to:
- Provide high-level administrative support to the State Leader, including handling confidential and complex tasks.
- Manage diaries, correspondence, and communications, ensuring priorities are coordinated effectively.
- Prepare reports, presentations, and documentation, including collating and analysing data.
- Coordinate meetings, events, and travel arrangements, including preparation of materials and logistics.
- Develop and improve administrative systems and processes to support efficiency across the team.
- Maintain records and ensure compliance, including accurate filing, archiving, and adherence to organisational policies.
- Manage enquiries and stakeholder relationships, both internal and external, using sound judgement and professionalism.
- Supervise and support administrative staff and reception functions, ensuring smooth day-to-day operations.
Requirements for success
- Relevant qualification in Administration, Business, or a similar discipline (desirable).
- Proven administrative experience supporting leaders in a busy or complex environment
- Strong organisational and prioritisation skills with the ability to manage multiple tasks autonomously
- High attention to detail and ability to handle confidential information with discretion
- Experience preparing reports, presentations, and meeting materials
- Excellent communication and stakeholder engagement skills
- Ability to improve and implement administrative systems and processes
- Strong computer skills, including Microsoft Office (Word, Excel, PowerPoint)
- Demonstrated judgement, initiative, and sensitivity when supporting diverse or vulnerable communities
Before starting work with us, you will need to undertake a national police history check, qualifications, and referee checks, and have a clearance to work with children/vulnerable people.
Your benefits
To ensure our employees feel valued, empowered, and celebrated, we provide a range of employee benefits including:
- Rewarding work – every day you know you’re making a real difference
- Not-for-profit salary packaging, reducing your tax (details via AccessPay)
- Free external, confidential counselling and access to chaplaincy support
- Volunteering opportunities
- Opportunity to purchase additional annual leave
- Extra leave including: Mission Australia Thank You Day & Work Anniversary Day off
Our culture
Our innovative and inclusive culture will ensure you feel valued at Mission Australia as you help Australians in need and develop in your career.
We prioritise the safety and wellbeing of everyone, both within our team and the individuals we serve.
We are committed to creating a diverse and inclusive working environment. We actively support and encourage people of all backgrounds; gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible. So, whoever you are, if you’re skilled and actively support our purpose and values, you would be welcome at Mission Australia.
If you live with disability and require support to submit your application, please email talentattraction@missionaustralia.com.au or visit our Careers page for additional contact details.
We strongly encourage applications from people who identify as Aboriginal or Torres Strait Islander. For culturally safe support or assistance with your application, please contact us at Deadlycareers@missionaustralia.com.au
Find out more about a career with Mission Australia.
How to apply
Click ‘Apply’ and send your application today!
As a committed Circle Back Initiative employer, we will respond to your application.
Applications are shortlisted as they are received. Please apply as soon as possible to be considered. Thank you