Assistant, Workplace Services
UTA seeks a detail-oriented Assistant to support two executives on our Workplace Services team. The ideal candidate will bring prior professional office experience, strong organizational skills, and the ability to manage multiple projects in a fast-paced, project-heavy environment. This role requires excellent attention to detail, adaptability, and a passion for the entertainment business. This position is based in Beverly Hills, California.
The salary range for this role is $23 – $25/hour commensurate with experience and skills.
What You Will Do
Provide exceptional administrative support to the Vice President and Director managing a high volume of scheduling, coordinating, and managing of logistics for meetings across multiple attendees.
Manage guest office hoteling calendar scheduling and set up before use of space.
Work closely with People Operations team to help process access card and parking activations and deactivations, and track/manage reporting.
Process work orders with building engines for each including overnight parking requests.
Save and track all expenses and code P-card transactions online, and process check requests as needed.
Handle LA Transportation Program and manage all communications and process efficiently.
Answer email inquiries about the facility by clarifying desired information; researching, locating, and providing information.
Work closely with IT and Facilities to assist with setting up new employee offices or workspace with equipment and supplies.
Provide additional team support and assist with special projects as needed.
Prepare monthly expense reports for review & submit to accounting for approval.
Assist with employee moves coordination.
Submit orders of snacks and beverages weekly online.
Retain receipts for all catering services and track regularly on the spreadsheet.
Additional tasks and projects as needed.
What You Will Need
· 2+ years of prior administrative experience in facilities or a similar role in a fast-paced office environment
· Bachelor’s degree strongly preferred but not required
· Excellent customer service skills with a positive, professional, and self-motivated attitude
· Self-starter who can learn new functions quickly and accurately
· Able to work well under pressure, meet deadlines, and adjust to changing priorities
· Highly organized and detail-oriented, with the ability to manage multiple projects simultaneously with minimal supervision
· Exercises excellent judgment, discretion, and confidentiality when handling sensitive information
· Excellent written and verbal communication skills
· Ability to liaise with senior-level executives, internal staff at all levels, and external clients and partners
· Ability to work overtime as needed
· Ability to lift or move items that are 25 lbs. or more
· Highly proficient with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
· Familiarity with other platforms and systems, including Zoom, Slack, Box, Concur, and Workday
What You Will Get
The unique and exciting opportunity to work at one of a leading global entertainment companies
Access to the tools, leadership, and resources you will need to create and drive a center of excellence
The opportunity to do the best work of your career
Work in an inclusive and diverse company culture
Competitive programs to support your well-being
Experience working in a collaborative environment with room to grow
About UTA
UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.
For more information: https://www.unitedtalent.com/about/
UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.