Center Services Assistant

Position

Center Services Assistant

Department

Facilities & General Affairs

Position type

Full-time

Location

Hillside Center (Mizonokuchi station)

Work hours

37.5 hours per week

(Main office hours: 9:00 to 17:30, Monday to Friday)

Report to

CCO / CIO

Salary & benefits

Salary commensurate with experience.

Eleven (11) days paid vacation in the first year, increasing to 20 days after 6 years of employment, plus 5 paid “personal and sick days” each year. In addition, approximately two weeks company-wide break over Christmas/New Year.
Japanese social insurance and pension, commuting/telework allowance, a welfare-discount program membership, and retirement payment system.

OVERVIEW OF POSITION

Temple University, Japan Campus (TUJ) is seeking a Center Services Assistant to be cased at the newly established Hillside Center. As TUJ expands into the Hillside Center, this position will be instrumental in establishing efficient facility operations and supporting a high-quality experience.

This position plays a vital role in ensuring the smooth day-to-day operation of facilities and general affairs functions. The successful candidate will support facility management, asset control, vendor coordination, and administrative operations, contributing to a safe, well-organized, and welcoming environment for students, faculty, and staff. This role will also provide administrative assistance to Facilities & General Affairs daily / monthly work and ongoing projects.

PRIMARY RESPONSIBILITIES

Facility & Operations Support

• Serve as a point of contact for facility-related inquiries from students, faculty, and staff
• Support overall building and classroom management, ensuring spaces are properly maintained and operational
• Assist in managing building security and maintenance coordination
• Support asset management, including inventory control of furniture and equipment
• Coordinate furniture relocation, disposal, and layout changes during renovation or relocation projects
• Liaise with vendors and facilitate construction and maintenance schedules

Administrative & General Affairs Support

• Check and process facility-related invoices and contracts
• Manage office supply inventory and place orders as needed
• Handle petty cash for general affairs-related tasks (e.g., obtaining official documents, purchasing revenue stamps)
• Assist in collecting program schedules and preparing the monthly schedule
• Support ad hoc room bookings and parking space management

Housing & Residential Support

• Assist with faculty apartment management, including preparation for visiting faculty, scheduling, cleaning coordination, and invoice processing
• Support TUJ dormitory operations, including check-in/check-out coordination, scheduling, cleaning arrangements, and invoice processing

QUALIFICATIONS ＆ EXPERIENCE

• Native-level Japanese and business-level English proficiency (oral and written)
• Good organizational skills
• Strong computer skills (Word, Excel, PowerPoint)
• Friendly, service-oriented, customer-focused, and professional attitude
• Experience as a receptionist, professional assistant, and/or working in Facilities and General Affairs preferred

APPLICATION PROCESS
Review of applications will begin immediately and will continue until the position is filled.

Required application materials to be submitted:

(a) cover letter,

(b) resume or c.v.,

(c) contact information for two references.

Only candidates selected for an interview will be contacted.