CO Finance Coordinator (Treasury and Accounting) - Aden (National Only)

We are working towards three breakthroughs in how the world treats children by 2030:

No child dies from preventable causes before their 5th birthday
All children learn from a quality basic education and that,
Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Save the Children International seeks to always be a child-safe organization by fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and improve their living standards of the child.

ROLE PURPOSE:

The CO Finance Coordinator (Treasury) in his/her capacity supports the Director of Finance in the areas of FMS management (Agresso), accounting, balance sheet accounts, banking and treasury and payroll disbursement. The position ensures quality services to clients in line with SCI Policies and Procedures.

SCOPE OF ROLE:

Reports to: Director of Finance

Staff reporting to this post: N/A

Dimensions: Yemen CO is a high complex country, with multi-member interest, and an annual budget of around $25+m, and approximately with 200 staff members.

KEY AREAS OF ACCOUNTABILITY:

Financial Accounting, Reporting and Control

Review the monthly payroll calculation sheet, process the payroll, prepare staff salary transfer letters, and send them to related banks.
Review staff entitlement documents, verify the calculation, and prepare the check or bank transfer letter.
Maintain the control accounts and ensure the balance is zero before the hard close.
Check the debtor and creditor accounts and reconcile them.
Monitor cash balance KPI and ensure having less than $100k balance at the end of each month.
Responsible to prepare the monthly financial report (MFR), provide any explanation needed for the items in the report, have it signed, and saved on the shared folder for the Global Team.
Work with the Finance Manager and the Director of Finance to adjust any coding errors for posted transactions in the system when and if needed.
Update staff on any new SOFs and DRCs opened or closed in the system through sharing the Data Validation GLOSS sheet on regular basis.
Ensure smooth and proper closeout of CO books on monthly basis and by end of each month.
Responsible for the communication and coordination with the Tax authority regarding our income tax file, answer their queries if any, and submit the audited financial statements.
Answer queries from the RO or/and the Centre related to our finances.
Ability to identify weaknesses and drive continuous improvement.
Ability to coach, mentor, delegate appropriately, and provide developmental guidance to supervised staff where applicable
Assist in other tasks reasonably required by the Director of Finance.
FMS, ER/CAM, TIM and Financial Data Quality
Review and check the financial data in Agresso on regular basis by generating and reviewing the Traffic Lights Report and Data Quality Assessment Report.
Update the monthly exchange rates for specific awards with donor rules for FX when needed.
Being the CO focal point for Agresso and communicate with the Global Team, the Centre, or/and FMS Support any issues we face and can't handle in Agresso.
Being the CO Finance ER Super User.
Run the invalid Timesheet Data Report throughout the month and ensure all employees correct any invalid codes before timesheet submission.
Review the Timesheet Summary Report (TSR01) to identify any incorrect coding for both awards and the shared cost SOF. This review can be done throughout the month on bi-weekly basis, but must be completed before timesheets are approved by line managers and salary allocation process is run on the 5th working day following the end of the month.
Responsible to do the single account reconciliation for the CO accounts on the financial system and follow up if there are mistakes to be adjusted or payments that should be paid.
Process the Salary Allocation to transfer all salary and related employee costs to awards. Before doing this, finance should review the TSR01 report and approve the final coding with confidence. Salary allocation can only be run after salary GLACOS has been posted to the system and transferring timesheet process has been completed successfully.
Generate the EXP02 report, review charges made to shared cost SOF, post corrections in Agresso before hard close on the 8th working day, and notify budget holders/line managers to make employees aware to use correct codes for the following month.
Review charges made to the Premise SOF, post corrections in Agresso before hard close on the 8th working day, and notify budget holders/line managers to make employees aware to use correct codes for the following month.
Recode costs that are unallowable to all awards to the Non-Award Fund (NAF) against DRC XX0001 XTC/NTC Unrecoverable. Costs that are unallowable to one award must be re-coded to another award, if donor compliant, or to the NAF.
Banks and Cash management
Responsible for the communication and coordination with banks regarding the approval of our bank accounts authorized signatories an answer their queries if any.
Managing and administering all bank accounts being held in the name of SCI in terms of compliance with HO requirements.
Ensure good relationship exists between CO and banks, supervise the CO banking arrangement.
Responsible for the communication and coordination with Banks regarding our accounts and to keep the authorized signatory list updated.
Responsible to keep the CO bank accounts authorized signatories list updated to remove leaving staff and add new ones.
Collect from different teams their cash needs, prepare the CO funds/cash requirement, and submit to treasury team on monthly basis.
Manage the CO bank accounts in different currencies and ensure SCI offices have adequate cash balance in their bank accounts to meet their monthly projected payments.
Follow up SCI Centre monthly transfers to the CO bank accounts and make sure transfers are recorded in Agresso.
Staff Development and Training
Provide technical assistance, training, orientation, and support to finance staff on the CO financial issues as needed Aden and Taiz.
Do orientation sessions and training to finance and non-finance staff on Agresso.
Do orientation sessions and training to finance and non-finance staff on coding (ER/CAM).
Attend internal finance staff, Finance staff, and other relevant meetings.
Attend Regional, Centre, and Member’s meetings as required and needed.

Ready to work to respond to any natural disaster or emergency situation anywhere in Yemen.

BEHAVIOURS (our Values in Practice)

Accountability:

holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
widely shares their personal vision for Save the Children, engages and motivates others
future orientated, thinks strategically and on a global scale.

Collaboration:

builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
values diversity, sees it as a source of competitive strength
approachable, good listener, easy to talk to.

Creativity:

develops and encourages new and innovative solutions
willing to take disciplined risks.

Integrity:

honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS:

Undergraduate degree in accounting/finance or equivalent, CPA/ACCA preferred.
At least 4+ years of experience within the finance department of a national or international organization including experience with financial management in emergencies
Excellent analytical skills – the ability to analyse complex financial data and design and produce effective management information.
Experience of budgeting and budget management.
Understanding of financial systems and procedures.
Familiarity with computerised accounting systems.
Experience of computerised accounts packages, Excel, PowerPoint and Word.
Strong communication and interpersonal skills.
The highest level of integrity and commitment to preventing corruption.
Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.
Ability to manage a complex and diverse workload and to work to meet tight deadlines.
Ability to contribute to a small, proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary.
Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.

EXPERIENCE AND SKILLS:

A full appreciation of the value of co-operation, both internationally and within a team environment.

Understanding of Save the Children’s vision and mission and a commitment to its objectives.
Commitment to Save the Children values.
Written and verbal fluency in English and Arabic.

(Embed counter-fraud and ethical controls in all operational processes, ensuring compliance with donor and legal requirements, while collaborating with Finance and Counter-Fraud teams to mitigate risks and conduct assessments for high-value programs)

Application Information:

Please attach a copy of your CV and cover letter with your application and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers/apply

“Save the Children is an equal opportunity employer. Women are strongly encouraged to apply”