Cobalt TN Administrative Assistant/Receptionist

Summary

The Administrative Assistant / Receptionist serves as the first point of contact for the organization in both plants (KS & TN) while providing administrative support to the Brand President and assisting with daily store operations. This role requires a highly professional, friendly, and positive individual with strong communication skills and an executive presence. The ideal candidate ensures a welcoming, organized, and efficient workplace.

Essential Duties and Responsibilities

Reception & Front Desk

• Answer phones, direct calls, take messages, and manage voicemail

• Greet guests professionally and ensure proper visitor procedures

• Maintain a clean and welcoming front desk area

• Manage conference room scheduling

• Handle incoming/outgoing mail and deliveries

Executive Administrative Support

• Manage calendars, meetings, and appointments for the Brand President

• Arrange travel for leadership, staff, and guests

• Prepare reports, presentations, and correspondence

• Assist with meetings, events, and meals

• Handle confidential information with discretion

• Support special projects as needed

Store Operations Support

• Support day-to-day store operations

• Provide excellent customer service

• Help maintain store appearance and organization

• Coordinate supplies and vendors

• Order and distribute supplies

General Administrative Support

• Assist departments as needed

• Maintain organized documentation

• Support internal communication

• Perform other duties as assigned