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Médecins Sans Frontières India

Compliance Officer

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JOB PURPOSE<\/span><\/span><\/span><\/b>
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The Compliance Officer supports MSF SA office in meeting its legal and regulatory obligations by assisting with compliance activities, maintaining required records, and ensuring adherence to applicable laws and organizational requirements.<\/span><\/span>
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KEY ACCOUNTABILITIES<\/span><\/span><\/span><\/b>
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Regulatory activities<\/span><\/span><\/b>
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  • Have knowledge of preparing required documents for the secretarial compliances for Board of Directors Meeting (BM), Annual General Meeting (AGM) and Extra\-General Meeting (EGM) as per the requirements under law.<\/span><\/span><\/span><\/span>
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  • Assist Compliance Manager in managing the operational requirements and secretarial activities.<\/span><\/span><\/span><\/span><\/span>
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  • Responsible for maintaining secretarial records, preparing the Annual Board Report in discussion with CS & Compliance Manager for MSF SA CLG.<\/span><\/span><\/span><\/span>
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  • Support due diligence processes by preparing legal setup documents, coordinating with stakeholders, and completing necessary registrations for the incorporation of new MSF entities as per local and federal laws.<\/span><\/span><\/span><\/span>
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  • Maintain efficient system of filing, archiving and retrieval of legal & secretarial records as per statutory requirement; Accountable for maintenance of list of agreements executed <\/span><\/span><\/span><\/span>for MSF SA CLG.<\/span><\/span><\/span><\/span>
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  • Track and ensure timely renewal of Directors\u2019 and Liability Insurance for MSF SA CLG.<\/span><\/span><\/span><\/span>
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  • To perform CLG compliances regulated by ROC, Sri Lanka in coordination with Compliance Manager & Company Secretaries.<\/span><\/span><\/span><\/span><\/span><\/span>
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    Legal<\/span><\/span><\/b><\/span><\/span><\/span><\/span><\/span><\/span>
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    • Should possess legal understanding and assist in drafting and reviewing contracts, MOUs, LOUs, and service agreements with suppliers, service providers, and external consultants for the MSF SA CLG Office, and discuss any deviations with the Compliance Manager.<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span>
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      Advisory<\/span><\/span><\/b><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span>
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      • Conduct research on applicable legal provisions and stay updated on recent changes.<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span>
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        Risk & Management<\/span><\/span><\/b><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span>
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        • Coordinate with Departments to obtain the risk mitigation updates and discuss with Compliance Manager for further sharing with the Risk Management Committee.<\/span><\/span><\/span><\/span>
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        • Contribute to preparing and updating fraud and risk\-related policies and procedures and assisting with implementing fraud\-risk activities.<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span>
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          GDPR<\/span><\/span><\/b>
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          • Identify and document gaps to achieve compliance with the applicable GDPR Regulation in Sri Lanka and translate those to actionable recommendations.<\/span><\/span><\/span><\/span><\/span><\/span>
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          • Handle sensitive information securely and support adherence to data\-protection guidelines (including GDPR\-related requirements where applicable).<\/span><\/span><\/span><\/span><\/span>
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            Liaising with internal & external stakeholders<\/span><\/span><\/b>
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            • Represent MSF to external agencies after consulting the Compliance Manager or Director Finance & ICT including<\/span>:<\/span><\/b> <\/span>Banks, Company Secretaries, Auditors, Lawyers, Government offices including direct Liaising, other MSF offices, etc.<\/span><\/span><\/span>
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            • To liaise regularly & take updates from external Consultant regarding varied applicable compliances of MSF Sri Lankan entity (Guarantee Company) and to ensure the completion of documentation and subsequent filings and keep them accountable.<\/span><\/span><\/span>
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            • Coordinate with external consultants and work in coordination with the Compliance Manager to collect required data for annual filings and ensure submission of audited financial statements to the Registrar of Companies and other relevant authorities for the MSF SA Office.<\/span><\/span><\/span><\/span>
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              General Responsibilities<\/span><\/span><\/span><\/b>
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              • Support internal and external audits by collecting data, preparing documentation, and responding to queries.<\/span><\/span><\/span><\/span>
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              • Share relevant information with the Compliance Manager for timely follow\-up and action.<\/span><\/span><\/span><\/span>
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              • Coordinate with the Board on regulatory/bank related changes documents as instructed by the Compliance Manager.<\/span><\/span><\/span><\/span>
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              • Prepare compliance checklists and trackers as required.<\/span><\/span><\/span><\/span>
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              • Any other tasks may be assigned by Compliance Manager.<\/span><\/span><\/span><\/span><\/span>
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                KEY DIMENSIONS<\/span><\/span><\/span><\/b><\/span><\/span><\/span><\/span><\/span>
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                Financial dimensions<\/span><\/span><\/b><\/span><\/span><\/span><\/span><\/span>
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                • Support regulatory compliance and legal analysis for reporting to Registrar of Companies, Sri Lanka (ROC\-SL), the NGO Secretariat, and any other authorities requiring statutory reporting.<\/span><\/span><\/span><\/span>
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                • Support timely and accurate first\-hand understanding and review of legal agreements.<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span>
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                  Other dimensions<\/span><\/span><\/span><\/b>
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                  • Interaction with Lawyers & Consultants from time to time seeking clarifications and advisory.<\/span><\/span><\/span><\/span>
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                  • Coordination with other MSF offices as per legal requirement.<\/span><\/span><\/span><\/span><\/span><\/span>
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                    Key Interactions<\/span><\/span><\/b><\/span><\/span><\/span><\/span><\/span>
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                    • External legal advisors and compliance agencies<\/span><\/span>
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                    • MSF SA respective department(s)<\/span> <\/span><\/span><\/span>
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                    • MSF SA Finance department<\/span><\/span>
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                    • NGO Secretariat \u2013 Sri Lanka<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span>
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                      Requirements<\/h3>
                      Educational Qualifications & Functional / Technical Skills<\/span><\/span><\/b>
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                      • CS (Company Secretary) or other equivalent qualification in Sri Lanka with at least 2 years of post\-qualification compliance experience & legal understanding. Having NGO experience would be an added advantage.<\/span><\/span> <\/span><\/span><\/span>
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                      • Good knowledge of Excel & Microsoft office<\/span><\/span><\/span><\/span>
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                        Relevant Experience<\/span><\/span><\/b>
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                        • Executive experience and understanding of organizational issues and team dynamics.<\/span><\/span><\/span><\/span><\/span>
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                          Other requirements<\/span><\/span><\/b><\/span><\/span><\/span><\/span><\/span>
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                          • Good knowledge of Finance & Compliances.<\/span><\/span><\/span>
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                          • High level of integrity and sound judgment.<\/span><\/span><\/span>
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                          • Good knowledge and experience of the Sri Lankan context (financial<\/span> and legal aspects)<\/span><\/span><\/span>
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                          • Commitment to MSF principles<\/span><\/span><\/span>
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                          • Analytical thinking<\/span><\/span><\/span>
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                            Benefits<\/h3>

                            WE OFFER:<\/span><\/span><\/span><\/span><\/span>
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                            • Contract duration \u2013 one year and renewable.<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span>
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                            • Compensation (before the statutory deductions): Gross LKR 456,628 to LKR 651,028 per month, 13th Month bonus additional.<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span>
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                            • Contributions for statutory benefit programs such as EPF / ETF and other benefits as per the law<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span>
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                            • A stimulating, professional environment in a reputed international organization.<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span>
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                            • Compensation & Benefits as per MSF South Asia Policy<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span>
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                            • This position is open for<\/span><\/span><\/span><\/span><\/span> Sri Lankan Nationals<\/b><\/span><\/span> <\/b><\/span><\/span><\/span><\/span>only<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span>
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                              HOW TO APPLY<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span>
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                              Please send a copy of your CV together with a letter of motivation (should be uploaded as one document \- PDF or DOCS by clicking on the link below: https://msfindia.zohorecruit.in/jobs/Careers<\/a><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span>
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                              Last date for applications : 10th July 2026

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                              Only shortlisted candidates will be contacted.<\/span>
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