Construction Operations Assistant - Freelance, Remote
About the Client
A privately owned boutique real estate developer specializing in thoughtfully designed, small-scale residential communities across the Pacific Northwest. The company builds modern homes in desirable neighborhoods with a strong emphasis on craftsmanship, detail, and long-term livability. Founded by experienced construction and real estate professionals, the team focuses on delivering high-quality homes that balance design, functionality, and durability.
A privately owned boutique real estate developer specializing in thoughtfully designed, small-scale residential communities across the Pacific Northwest. The company builds modern homes in desirable neighborhoods with a strong emphasis on craftsmanship, detail, and long-term livability. Founded by experienced construction and real estate professionals, the team focuses on delivering high-quality homes that balance design, functionality, and durability.
Why does this role exist?
his role exists to support the growing operational complexity of a boutique residential construction and property development business. As multiple projects, vendors, tenants, and internal teams operate simultaneously, the organization needs a highly organized coordinator to manage communication flow, follow-ups, and day-to-day execution. The goal is to reduce operational bottlenecks and ensure that construction and property management activities are coordinated efficiently across all stakeholders.
his role exists to support the growing operational complexity of a boutique residential construction and property development business. As multiple projects, vendors, tenants, and internal teams operate simultaneously, the organization needs a highly organized coordinator to manage communication flow, follow-ups, and day-to-day execution. The goal is to reduce operational bottlenecks and ensure that construction and property management activities are coordinated efficiently across all stakeholders.
Vendor & Construction Coordination
- Coordinate with subcontractors (painters, concrete, and other trades) to request and compare bids
- Follow up on vendor responses and ensure timely project execution
- Support scheduling and coordination of on-site construction activities
Property & Tenant Communication
- Communicate with property management teams regarding scheduled work and access coordination
- Coordinate with residents/tenants to minimize disruption during construction or maintenance work
- Ensure clear communication between stakeholders during property updates or repairs
Maintenance & Task Management
- Track, monitor, and follow up on open maintenance and operational tasks
- Schedule repair appointments and ensure completion of property issues
- Maintain visibility across multiple ongoing workstreams and deadlines
Internal Cross-Team Coordination
- Liaise with project managers on ongoing construction progress and updates
- Coordinate with accounting teams (including offshore support teams) for financial-related tasks
- Ensure alignment across departments and smooth task handoffs
Administrative & Communication Management
- Manage email inboxes and communications across Gmail, Outlook, WhatsApp, and SMS
- Organize and prioritize incoming operational requests
- Provide general administrative support across construction and rental operations
Required:
- Proven experience in construction, preferably residential construction or homebuilding
- Proven experience coordinating subcontractors and managing vendor bids
- Background in property management or rental operations is highly preferred
- Experience working with multiple communication channels (email, SMS, WhatsApp, CRM tools)
- Strong English communication skills (written and verbal) with attention to detail
Your superpowers are...
- Strong understanding of residential construction workflows and subcontractor coordination
- Excellent follow-up discipline and task tracking ability
- High-level organization and ability to manage multiple moving parts simultaneously
- Clear and professional communication across diverse stakeholders
- Proactive problem-solving and ability to work independently
- Familiarity with Microsoft 365 and Google Workspace tools
- Strong judgment in prioritizing urgent vs non-urgent operational tasks
WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
You should apply if...
- You thrive in fast-moving environments where no two days look the same.
- You enjoy coordinating people, solving operational challenges, and keeping projects on track behind the scenes.
- You are comfortable working across multiple tools and communication channels, and you take pride in ensuring nothing falls through the cracks.
- This role is ideal if you enjoy being the “glue” that keeps construction, property, and administrative operations running smoothly.
What to expect...
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
- 40 hours per week
- Monday–Friday, 9:00 am–5:00 pm CST
Compensation:
- $7 per hour
- No benefits package included
