Job Description Summary

Department - Information Technology

Job Description

The Pima County Information Technology Department is seeking a self-motivated, thorough, disciplined, and perceptive individual for the role of Contract Supervisor. This role requires close collaboration with other project teams, so strong interpersonal skills are essential. We offer an opportunity to apply and expand your skills, work in a supportive team environment, and advance your career. Bring your energy, enthusiasm, professionalism, and drive for continuous improvement and help make a difference in your community by supporting the mission of Pima County government.

The Contract Supervisor is responsible for overseeing, administering, and ensuring compliance with contracts and agreements between Pima County and external vendors, service providers, and partners. This position ensures that contracted services are delivered in accordance with contractual terms, applicable regulations, County policies, and performance standards. The role may include supervision of staff involved in contract administration.

This is an in-office position located in Tucson, AZ, and cannot be remote. The Information Technology Department is unable to provide visa sponsorship for this position.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Administers and monitors contracts from execution through closeout, ensuring compliance with contractual requirements, County policies, and applicable laws;

• Serves as the primary point of contact between Pima County and contractors regarding contract performance, deliverables, and issue resolution;

• Reviews contractor performance, invoices, reports, and deliverables to ensure accuracy and compliance;

• Identifies, documents, and addresses contract performance issues, recommending corrective actions when necessary;

• Coordinates contract amendments, renewals, and extensions in collaboration with procurement, legal, and program staff;

• Maintains accurate contract records, documentation, and tracking systems;

• Ensures compliance with funding requirements, including grants or other special funding sources when applicable;

• Supervises, trains, and provides guidance to contract administration staff, as assigned;

• Prepares reports and briefings related to contract status, performance, and compliance for management and leadership.

Minimum Qualifications:

Bachelor’s degree from an accredited college or university with a major in Business Administration, Public Administration, Finance, Law, or a related field as determined by the department head at the time of recruitment AND three years of professional experience in contract administration, procurement, compliance, or program management, preferably in the public sector.

(Relevant experience and/or education from an accredited college or university may be substituted).

OR:

Three years with Pima County in a Contract Coordinator II or related position as determined by the department head at the time of recruitment.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum two (2) years experience of coordination, review revision, and implementation of contracts and agreements.

• Minimum two (2) years experience analyzing and presenting data to leadership.

• Minimum one (1) year experience supervising and/or managing staff.

• Minimum two (2) years experience managing workload in a ticketing system.

• Minimum two (2) years experience negotiating with vendors for contracts and invoicing.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.

Special Notice Items: Some positions may require completion of a satisfactory personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. The Information Technology Department is unable to provide visa sponsorship for this position.

Physical/Sensory Requirements: Physical and sensory requirements will be determined by position.

Working Conditions: Working conditions will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.