Court Clerk

Job Identification:

Position Title:	Court Clerk
Status:	Exempt
Location:	Quapaw Nation Tribal Court
Department:	Quapaw Nation Tribal Court
Reports to:	Court Administrator
Work Schedule:	Full-Time
Safety Sensitive:	Yes*
Driver’s license Required:	Yes

Position Summary:

The Court Clerk serves as a vital clerical support professional within the Quapaw Nation Court system. This position is responsible for maintaining official court records, assisting judges and court personnel, processing legal documents, supporting courtroom operations, and performing financial tracking functions such as daily cash balancing and monthly reporting.

The Court Clerk plays a critical role in ensuring that court operations, records management, and legal processes are conducted accurately, efficiently, and in compliance with applicable laws, court procedures, and tribal codes. This role requires professionalism, attention to detail, and strong organizational skills.

Essential Job Functions:

Judicial & Court Operations Support

• Assist judges in recording court proceedings and preparing legal documents such as writs, orders, and processes.
• Support case management activities, including scheduling hearings, maintaining dockets, and managing court calendars.
• Prepare case files for court hearings and maintain orderly calendars of proceedings.
• Record court minutes and prepare summaries of proceedings as directed.
• Draft and distribute court documents including orders, sentencing documents, probation orders, summonses, notices, and correspondence.

Records Management & Case Processing

• Receive, review, and file legal documents for civil, criminal, traffic, juvenile, and other court matters.
• Enter case information into court databases and docketing systems with a high level of accuracy.
• Maintain, organize, update, and retrieve court records in both electronic and physical formats.
• Conduct database searches for case-related information and records.
• Ensure strict confidentiality of sensitive legal information and court records.

Customer Service & Public Assistance

• Provide courteous, professional assistance to tribal citizens, attorneys, litigants, and the public.
• Respond to inquiries regarding court filings, procedures, and schedules.
• Assist customers in person and by phone with general questions and filing processes.
• Provide approved court forms and general procedural information.
• Answer and route phone calls, take messages, and direct inquiries appropriately.
• Maintain ethical standards by refraining from providing legal advice or recommending legal representation.

Administrative & Financial Duties

• Perform copying, certification, and document processing as required.
• Sort and distribute incoming and outgoing mail.
• Collect fines, fees, and court costs while issuing accurate receipts in accordance with policies and procedures.
• Perform basic bookkeeping and financial recordkeeping duties, ensuring accuracy and compliance with established procedures.
• Assist with general office management and administrative functions.

Additional Duties

• Administer oaths and affirmations as authorized.
• Issue licenses and other assigned court documents.
• Perform other duties as assigned.

Non-Essential Job Functions:

• Attend meetings, seminars, workshops, and training sessions as required to support professional development and program objectives.
• Assist with special projects.