Department Assistant

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title:

Department Assistant

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Department Assistant

Job Duties:

Join a dynamic academic community where your organizational expertise and administrative skills play a vital role in supporting student success, faculty excellence, and innovative programs. As a Department Assistant within the School of STEM, you will provide high-level administrative support to academic leadership, including a disciplinary program administrator, the Director of the School of STEM, and the Dean of the College of Nursing, Health Professions and STEM. This highly collaborative, on-site position offers the opportunity to work closely with a wide range of faculty, staff, students, and external partners while helping ensure the smooth and efficient operation of the School and its programs.

Key responsibilities include coordinating meetings, events, travel arrangements, and operational activities; serving as a primary point of contact for a wide variety of stakeholders; preparing and maintaining records and communications; and developing efficient systems for managing electronic and physical information. The successful candidate will exercise sound judgment, maintain confidentiality, and contribute to a welcoming and well-organized academic environment.

Universities of Wisconsin also offers an extremely competitive benefits package for 2026 that includes:

• Health plans starting at $45 per month.

• Vacation starting at 104 hours per year (prorated for start date).

• 36 hours of personal holiday, and 9 legal holidays (prorated for start date).

• 5 hours of sick leave earned per biweekly pay period (130 hours per calendar year).

• Paid parental leave after six months of continuous employment.

• Wisconsin Retirement System (pension) with 7.2% employer contribution for 2026.

All employment benefits are subject to change. A full list of current benefits and eligibility requirements can be found on our website.

Key Job Responsibilities:

• Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations

• Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements

• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures

• Serves as a primary point of contact for the department

• May provide operational guidance and training on day-to-day activities of student workers and program staff

• Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections

Department:

School of STEM

Compensation:

Starting at $20.00 commensurate with experience

Required Qualifications:

• High School Diploma

• Proficient in Microsoft Suite, Google Suite and Adobe Suite software programs

Preferred Qualifications:

• Previous experience in state policies governing General Program Revenue funds

• Previous experience with UW Oshkosh institutional processes for purchasing, travel and vendor payments

• Previous experience in managing grant applications

How to Apply:

Applicants must submit the following documents using the online application:

• Resume

• Cover Letter

*Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application.

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.

Note: Once you have attached your materials and submitted your application, you will not be able to go into the system and change them.

To Ensure Consideration: Applications received by the end of the day on 06/30/2026 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

Contact Information:

For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166

Work Authorization
Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization.

Legal Notices:

Reasonable Accommodations

UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hroffice@uwosh.edu or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at (920) 424-1212 for a paper copy.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.