EUD Finance & Administrative Coordinator (49659)

General Description:

The purpose of this class within the organization is to plan, organize and coordinate the development of financial principles for the department while providing advanced administrative support to supervisor and department head. This class works independently, under limited supervision, reporting major activities through periodic meetings.

Minimum Education and Experience Requirements:

Requires a bachelor’s degree in business, finance, accounting or related field. Requires two to three years in government accounting or financial analysis or closely related experience. Supplemented by two to three years of progressively responsible experience in financial management, budgets or financial analysis. The equivalent combination of education and work experience may be considered.

Special Certifications and Licenses:

None

Desirable Knowledge, Skills, and Abilities:

• Knowledge and experience of public sector finance, budgeting and fund accounting.
• Knowledge and experience in budgeting and financial management for non-profit corporations.
• Knowledge of modern office practices and technology; skilled in Microsoft Excel and PowerPoint, Canva, as well as Google Workspace applications.
• Knowledge and proficiency in QuickBooks desktop and online
• Knowledge of Microsoft Dynamics CRM helpful
• Knowledge and experience related to real estate contracts and transactions.
• Ability to prepare public presentations with confidence and professionalism.
• Ability to take the initiative to complete the duties of the position without the need of direct supervision.
• Extremely organized. Ability to plan, organize and prioritize daily assignments and work activities.
• Ability to assemble and analyze information and make written reports and records in a concise, clear and effective manner.
• Ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines.
• Ability to maintain positive customer-focused relationships with co-workers, supervisors, agencies, the general public, and all other internal and external customers. Personally, demonstrates appropriate customer service skills.
• Work is performed onsite. The incumbent must be present at work to perform the essential functions of this job.

Essential Job Functions:

Financial Responsibilities:

1. Develops and manages the budget for the Economic and Urban Development Department, including the creation of annual revenue projections, financial planning, accounts payable + receivable, and ongoing management of budget status and expenditures. Oversees the financial activities of the department, including invoice processing and purchasing card expenditures.
2. Manages all financial activities of the Rock Hill Economic Development Corporation (RHEDC), including budget development, monthly reporting, annual audits, accounts payable + receivable, and oversight of accounts, funds, loans, and grants.
3. Manages the creation, maintenance, financial components, and annual requirements of Tax Increment Financing (TIF) districts, Municipal Improvement Districts (including landscaping and other special districts), ensuring compliance and reporting.
4. Manages records, financial data, and all components related to incentive agreements such as Special Source Revenue Credits (SSRCs), Infrastructure Reimbursement, and other agreements related to development projects.
5. Performs financial analyses and provides data-driven recommendations in support of departmental decision-making processes and project evaluations.
6. Accurately and professionally represents the City and the department when communicating with City Council, RHEDC Board members, vendors, financial institutions, city management and staff, customers, and citizens.

Administrative Responsibilities:

1. Prepares for meetings by securing venue, sending invitations and documents, preparing documents, taking attendance, preparing minutes, etc.
2. Organizes and reports on RHEDC Board meetings, archives business records (deeds, contracts, etc.), and serves as the staff liaison to the RHEDC Board and Executive Committee.
3. Maintains records and financial information related to multiple Property Owners Associations (POAs) and Development Corporations associated with the department.
4. Supports EUD staff with the collection of receipts and coding of monthly P-card statements.
5. Supports department staff with data entry of relevant account, contact and other information that is tracked in the Customer Relationship Management (CRM) database.
6. Prepares contracts and agreements, collaborating with attorneys and staff for consultation and review.
7. Assists with the preparation of real estate contracts, fulfilling RHEDC responsibilities, and managing information needed for property closings.
8. Participates in meetings on various high-profile and confidential issues.
9. Performs all other duties as may be assigned to meet organizational needs.

This Notice is not intended to be an all-inclusive list of duties, knowledge, skills and abilities required to do the job. This is intended only to describe the general nature of the job. A more comprehensive list of duties, responsibilities and essential job functions is available on the job description. The City of Rock Hill is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, political affiliation, disability, national origin, genetic information, sex (including pregnancy, childbirth, or related medical condition), or age.