Event Executive

The Event Intern will support the production and operations team in planning, coordinating, and executing wedding and branded events. This is an entry\-level role designed for freshers or early professionals looking to build hands\-on experience in the event and media industry. The intern will assist with pre\-event prep, on\-site execution, vendor coordination, and post\-event wrap\-up.<\/span><\/span><\/span>
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Key Responsibilities<\/b><\/span><\/span><\/span> <\/b><\/span>
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1. Pre\-Event Assistance<\/b><\/span><\/span><\/span> <\/b><\/span>
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• Help the team prepare event kits, shoot checklists, and travel packs<\/span><\/span><\/span>
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• Coordinate with internal team leads to confirm function\-wise assignments and packing needs.<\/span><\/span><\/span>
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• Assist in preparing Google Sheets/Notion trackers for each event (timelines, vendors, functions).<\/span><\/span><\/span>
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• Share Google Map links, dress codes, and shoot reminders with teams as guided<\/span><\/span><\/span>
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  2. Vendor Research & Coordination<\/b><\/span><\/span><\/span> <\/b><\/span>
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  • Assist in researching new vendors (decorators, venues, makeup artists, etc.) as per event needs<\/span><\/span><\/span>
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  • Maintain a vendor database with contact info, pricing, and service notes<\/span><\/span><\/span>
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  • Coordinate basic confirmations with vendors under supervision<\/span><\/span><\/span>
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  • Help source local vendors or last\-minute event items (via calls or site visits).<\/span><\/span><\/span>
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    3. On\-Ground Event Support<\/b><\/span><\/span><\/span> <\/b><\/span>
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    • Be present at events to support the logistics team and operations manager<\/span><\/span><\/span>
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    • Help manage coordination between team members, vendors, and clients<\/span><\/span><\/span>
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    • Assist with backstage prep, material handover, or welcoming vendors<\/span><\/span><\/span>
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    • Track timelines on\-site and take basic event day notes (what worked / what didn\u2019t).<\/span><\/span><\/span>
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      4. Post\-Event Wrap\-up<\/b><\/span><\/span><\/span> <\/b><\/span>
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      • Help compile function\-wise summaries or debrief notes for internal review<\/span><\/span><\/span>
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      • Support in returning gear, organizing files, and labelling assets after the event<\/span><\/span><\/span>
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      • Maintain attendance and event logs as directed by the operations team<\/span><\/span><\/span>
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      • Assist in preparing event wrap\-up folders on Drive or Notion<\/span><\/span><\/span>
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        Requirements<\/h3>

        Key Skills Required<\/b><\/span><\/span><\/span> <\/b><\/span>
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        • Basic understanding of wedding/event structures (preferred but not mandatory)<\/span><\/span><\/span>
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        • Good communication skills, especially for vendor or client\-facing tasks<\/span><\/span><\/span>
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        • Willingness to travel and work flexible hours during events<\/span><\/span><\/span>
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        • Familiarity with tools like Google Sheets, WhatsApp, and basic Notion<\/span><\/span><\/span>
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        • Ability to stay organized and take clear instructions<\/span><\/span><\/span>
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          Qualifications Preferred<\/b><\/span><\/span><\/span> <\/b><\/span>
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          • Currently pursuing or recently completed graduation in Event Management, Hospitality, Media, or related field<\/span><\/span><\/span>
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          • No prior experience required, but any internship or volunteer work in events is a plus<\/span><\/span><\/span>
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          • Must be available for fieldwork and on\-ground support, including weekends<\/span><\/span><\/span>
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          • Good spoken Hindi and English for day\-to\-day coordination<\/span><\/span><\/span>
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