Event Production & Operations Manager

The Event Production & Operations Executive will be responsible for managing logistics, timelines, on\-ground execution, and team coordination for all weddings, shoots, and LIVXS\-managed events. This role demands a high level of planning, clear communication, and the ability to solve problems in real\-time. The ideal candidate should be process\-oriented, quick on their feet, and experienced with fieldwork in media or event production.<\/span><\/span><\/span><\/span>
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Key Responsibilities<\/b><\/span><\/span><\/span><\/span> <\/b><\/span> <\/b><\/span>
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1. Pre\-Event Coordination<\/b><\/span><\/span><\/span><\/span> <\/b><\/span>
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• Finalize and confirm shoot/event schedules with the client 48 hours before each function<\/span><\/span><\/span><\/span>
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• Share final briefs, Google Map links, dress code, and packing lists with the creative and ops teams.<\/span><\/span><\/span><\/span>
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• Coordinate with internal team leads (camera, sound, logistics) to confirm gear and travel readiness.<\/span><\/span><\/span><\/span>
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• Ensure calendar sync and reminders are active across relevant teams using Zoho Calendar.<\/span><\/span><\/span><\/span>
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  2. On\-Ground Execution<\/b><\/span><\/span><\/span><\/span> <\/b><\/span> <\/b><\/span>
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  • Arrive 30\u201360 minutes before the shoot to conduct venue recce and manage team setup.<\/span><\/span><\/span><\/span>
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  • Oversee timelines, coordinate between photography, cinematography, and client\-facing teams<\/span><\/span><\/span><\/span>
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  • Ensure data dump procedures are followed after each function (SSD backup, folder labelling, etc.)<\/span><\/span><\/span><\/span>
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  • Capture real\-time updates and flag issues immediately to the Project Manager or Ops Head<\/span><\/span><\/span><\/span>
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    3. Logistics & Team Operations<\/b><\/span><\/span><\/span><\/span> <\/b><\/span> <\/b><\/span>
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    • Manage transport, food arrangements, and gear handling for field teams<\/span><\/span><\/span><\/span>
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    • Ensure equipment checklist is followed; handle emergency requirements with vendor contacts<\/span><\/span><\/span><\/span>
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    • Maintain attendance and conduct team debriefs post\-event (via Zoho Projects).<\/span><\/span><\/span><\/span>
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      4. Post\-Event Reporting<\/b><\/span><\/span><\/span><\/span> <\/b><\/span> <\/b><\/span>
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      • Ensure function is marked as \u201cComplete\u201d in Zoho Projects, triggering handoff to post\-production<\/span><\/span><\/span><\/span>
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      • Submit a shoot day report with any issues, feedback, or missing data to the Ops Head<\/span><\/span><\/span><\/span>
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      • Assist in gear return, damage checks, and incident reports if applicable.<\/span><\/span><\/span><\/span>
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        Requirements<\/h3>

        
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        Key Skills Required<\/b><\/span><\/span><\/span><\/span> <\/b><\/span>
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        • Strong coordination and time management, especially under pressure<\/span><\/span><\/span><\/span>
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        • Working knowledge of event shoot formats (Haldi, Mehendi, Cocktail, Wedding, etc.)<\/span><\/span><\/span><\/span>
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        • Experience handling vendors, freelancers, and large teams<\/span><\/span><\/span><\/span>
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        • Comfortable with tools like Zoho Projects, WhatsApp Business, Zoho Calendar, and basic Zoho CRM<\/span><\/span><\/span><\/span>
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        • Basic understanding of media equipment (camera gear, lighting, drones) is a bonus<\/span><\/span><\/span><\/span>
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          Qualifications Preferred<\/b><\/span><\/span><\/span><\/span> <\/b><\/span>
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          • 1\u20133 years of experience in event production, operations, or live shoot coordination<\/span><\/span><\/span><\/span>
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          • Degree or diploma in Event Management, Media Production, or related field<\/span><\/span><\/span><\/span>
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          • Ability to travel frequently for destination events (Delhi NCR + PAN India)<\/span><\/span><\/span><\/span>
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          • Strong spoken Hindi and English for team and client communication<\/span><\/span><\/span><\/span>
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