Executive Administrative Assistant
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support executives and their teams within the STI (Secure Truncations and interfaces) organization at NXP.
This role requires a strong ability to manage complex schedules, coordinate activities across teams, and ensure smooth day-to-day operations. The ideal candidate is a trusted partner who thrives in a fast-paced, global environment and demonstrates exceptional judgment, communication, and organizational skills.
Key Responsibilities
Manager Support
- Provide comprehensive administrative support to managers, including calendar management, meeting coordination, and travel arrangements
- Creating, handling and follow up of invoices
- Contractor and supplier management, logistics, export control
- Act as a gatekeeper and facilitator for communications
- Prepare presentations, reports, and meeting materials with high attention to detail
Team & Organizational Support
- Support teams with coordination of team events, workshops, and offsites
- Help drive rhythm-of-business activities (staff meetings, reviews, reporting cycles)
- Assist in onboarding new team members and supporting internal processes
- Manage logistics for cross-functional collaboration across global teams
- Arrange and manage national and internation travel for team members
Operational Excellence
- Track and manage action items, follow-ups, and deadlines
- Maintain documentation, organizational charts, and key contact lists
- Support budget tracking, purchase orders, and expense management
- Identify opportunities to improve administrative processes and efficiency
Communication & Coordination
- Serve as a key point of contact between teams, and stakeholders
- Facilitate communication across different time zones and geographies, interface with other sites and assistants
- Ensure smooth information flow and alignment within the organization
Qualifications & Experience
- Proven experience as an Executive Assistant or similar role supporting managers and teams
- Strong organizational and multitasking skills with the ability to prioritize effectively
- Excellent written and verbal communication skills in English (additional languages are a plus)
- High level of professionalism, discretion, and confidentiality
- Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word) and ability to learn new tools.
- Ability to work independently and proactively in a dynamic environment
Preferred Attributes
- Experience supporting teams in a fast paced technology environment
- Strong interpersonal skills and a collaborative mindset
- Ability to anticipate needs and act with a sense of urgency
- Comfortable working in an international, matrixed organization