Executive Assistant - 12 Month FTC

About Law Debenture

Law Debenture is an Investment Trust supported by a wholly owned professional services business. LawDeb is an unusual and exciting proposition; on a day–to-day basis we are nimble, ambitious and small enough to know everyone by name, whilst also benefiting from the profile and credibility of a listed business. This is thanks to our 137-year-old FTSE250 investment trust and our fast-growing independent professional services business of over 300 colleagues across 6 business lines.

At LawDeb, doing work that has a positive impact is important to us. We need the very best people to be the custodians of our business for the next stage of our proud history and growth. We’re ambitious to innovate, collaborate and push forward in providing peace of mind and excellence for our clients and each other.

We’re on a journey to shape a culture we’re all proud to be part of. One where everyone feels trusted, supported and empowered to own their success. Working at LawDeb, you will have access to our enviable network of clients and innovative projects, as well as brilliant colleagues to learn from and collaborate with.

Essential Purpose of the Role

The Executive Assistant provides high-quality, proactive administrative and operational support to the Executive Leadership Team (CEO, CFO, CTO and COO), enabling them to focus on leading the business and driving sustainable growth. Operating at Job Family D level, the individual is expected to exercise sound judgement, manage competing priorities with confidence, and build trusted working relationships across the organisation.

Key Responsibilities

Executive & Diary Management

• Provide proactive and highly organised diary management for three members of the Executive Team and the CEO, anticipating scheduling conflicts and resolving them with minimal disruption.
• Manage end-to-end travel logistics including accommodation, transportation and itineraries, ensuring cost-effectiveness and compliance with company policy.
• Prepare briefing materials, agendas and supporting documentation ahead of meetings, and ensure timely follow-up on actions and commitments.

Board & Governance Support

• Coordinate the preparation and distribution of Board papers and committee packs, liaising with relevant stakeholders to ensure accuracy, quality and timely submission.
• Maintain and update management information, reports and dashboards as required, ensuring data integrity throughout.
• Support governance processes by managing document workflows, version control and filing in line with best practice.

Events & Communications

• Plan, coordinate and support all-staff briefings, Townhalls and internal events, managing logistics, communications and post-event follow-up.
• Coordinate and manage internal and external events, working with third-party suppliers and internal teams as appropriate.
• Draft and review correspondence, presentations and communications on behalf of the Executive Team, ensuring a professional and consistent tone.

Projects & Process Improvement

• Drive and support ad hoc projects and change initiatives at the direction of the Executive Team, managing timelines and stakeholder engagement effectively.
• Proactively identify opportunities to improve processes and ways of working within the EA function and broader operational support.
• Act as a trusted point of contact for internal and external stakeholders, exercising discretion and confidentiality at all times.

General

• Carry out such other tasks as reasonably directed by the Executive Team from time to time.
• Actively contribute to a positive and inclusive team culture, supporting colleagues and embracing change with a solutions-focused mindset.

Person Specification

Essential

• Demonstrable experience as an Executive Assistant supporting senior leadership in a professional services or corporate environment.
• Excellent organisational skills with strong attention to detail and the ability to prioritise effectively under pressure.
• High proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint) and other relevant business tools.
• Proven ability to exercise discretion and maintain confidentiality when handling sensitive information.
• Strong written and verbal communication skills, with a professional and polished manner.
• Experience of coordinating Board or committee papers, or equivalent governance documentation.
• Proactive, self-motivated and solutions-focused with a track record of driving process improvements.

Desirable

• Experience working within a regulated or financial services environment.
• Familiarity with event management and all-staff communications.
• Experience managing budgets or travel procurement.

Additional Information

People who thrive at LawDeb make the most of this foundation to grow themselves, help us improve and have fun playing their part in building the culture that’s fuelling our growth.

LawDeb hires people based on personal merit and qualifications regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background or any other protected attribute. We celebrate the diversity of our colleagues and provide an inclusive environment so you can bring your true self to work. We recognise that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. If you feel that you require any reasonable adjustments to be able to participate in this recruitment process, please provide further details where prompted.

Please note that we have a thorough referencing process, which includes credit and criminal record checks.