Executive Assistant 2

At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team.

This role is based out of Bangalore.

We are looking for an Executive Assistant to provide administrative and organizational support to senior leaders. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple managers and flexibly accommodating work schedules.

Responsibilities:

• Collect and prepare information used for presentations and meetings

• Document meeting minutes as well as managing action items

• Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)

• Coordinate all travel arrangements

• Manage logistics for special events such as team all-hands or off-sites

• Prepare and submit expense reports and purchase requisitions in a timely manner

• Manage special projects, as agreed with manager(s)

• Manage day to day operations of the team including planning, customer meetings, and weekly updates for key initiatives and run cross functional programs

• Work with cross-functional partners on reporting and reconciliation (I.e. budget tracking)

• Maintain email distribution lists / aliases

Basic Qualifications:

• 5+ years of experience working at the senior level in an administrative or coordination role

Preferred Qualifications:

• Experience with project and budget management

• Experience supporting multiple leaders of large teams

• Advanced knowledge of MS Office (Outlook, Word, PowerPoint and Excel) and cloud-based applications (SharePoint)

• Excellent communication, teamwork and organizational skills

• Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks

• Ability to quickly learn and adopt new technologies and processes

• Ability to professionally interact with senior leaders and anticipate their needs.

• Thrives in a fast-paced, demanding environment

• Ability to effectively manage time, prioritize tasks, and work within deadlines, even if ambiguous environments.

Suggested Skills:

• Agility

• Problem solving

• Collaboration

• Communication

• Adaptability

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