Executive Assistant

About the Company

Crew Matrix is a modern SaaS platform for construction project management and analytics. We help teams work faster, more accurately, and more efficiently through smart technology and automation.

About the Role

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to the Founder. The ideal candidate is an excellent communicator, thrives in a fast-paced environment, and can effectively manage multiple priorities while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

• Manage executive calendars, appointments, and meeting schedules.
• Coordinate travel arrangements, accommodations, and itineraries.
• Screen and manage incoming phone calls, emails, and correspondence.
• Prepare reports, presentations, and other business documents.
• Organize meetings, take meeting notes, and follow up on action items.
• Coordinate internal and external communications with clients, vendors, and business partners.
• Maintain organized records, files, and documentation.
• Assist with expense reporting, invoice management, and basic bookkeeping tasks.
• Conduct research and compile information to support business decisions.
• Manage special projects and handle ad hoc administrative requests.

Qualifications

• Excellent written and verbal communication skills in English.
• Exceptional organizational and time management skills.
• Strong attention to detail and ability to prioritize multiple tasks.
• High level of discretion when handling confidential information.
• Ability to work independently and proactively.
• Strong problem-solving and decision-making skills.
• Experience with calendar management, scheduling, and business correspondence.

Preferred Qualifications

• Experience supporting C-level executives or business owners.
• Familiarity with bookkeeping or financial administration.
• Experience using project management tools.
• Experience working in a remote or international environment.

What We're Looking For

We're looking for someone who is dependable, resourceful, and always one step ahead. The ideal candidate enjoys solving problems, staying organized, and helping executives focus on strategic priorities by efficiently managing day-to-day operations.

If you're a proactive professional who thrives on keeping things organized and running smoothly, we'd love to hear from you.