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assist-world

Executive Assistant

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About the Role
We're looking for a highly organised, proactive, and experienced Executive & Personal Assistant to support a fast-moving entrepreneur managing multiple businesses, client commitments, and a busy family life.
This isn't a traditional EA role supporting a single business. You'll be responsible for helping manage several professional ventures alongside personal administration, acting as a trusted right-hand partner who can bring structure, organisation, and efficiency to a dynamic environment.
The ideal candidate is someone who thrives in a fast-paced setting, takes initiative,
communicates exceptionally well, and enjoys staying one step ahead.

What You'll Be Supporting
Business Operations
● Calendar and schedule management across multiple businesses
● Email and inbox management
● Meeting coordination and appointment scheduling
● Administrative support and document preparation
● Task management and follow-up
● Research projects and information gathering
● Internal coordination across teams and stakeholders
● Managing priorities and ensuring deadlines stay on track

Client & Professional Support
● Professional email communication with clients
● Meeting preparation and follow-up
● Organising information and resources
● Supporting project and workflow administration

Personal Assistance
● Personal calendar management
● Family scheduling and appointment coordination
● Travel research and booking support
● Managing personal administrative tasks
● General life organisation and planning assistance

What We're Looking For (Essential Skills & Experience)

  • Previous experience as an Executive Assistant, Personal Assistant, or Chief of
    Staff-style support role
  • Excellent written and verbal English communication skills
  • Strong organisational and time-management abilities
  • Ability to manage multiple priorities simultaneously
  • High attention to detail
  • Strong problem-solving skills and initiative
  • Comfortable working independently with minimal supervision
  • Ability to handle confidential information with discretion

    • Technology & Tools

  • Google Workspace (Gmail, Calendar, Docs, Sheets)
  • Slack
  • Asana or similar project management platforms
  • Loom or video-based communication tools
  • Figma experience is a bonus but not essential

    • Success in This Role Looks Like

  • Keeping calendars organised and conflict-free
  • Proactively reminding and preparing the executive for meetings
  • Managing inboxes efficiently and keeping communications moving
  • Following up without being asked
  • Quickly acknowledging tasks and maintaining clear communication
  • Taking ownership of administrative responsibilities
  • Bringing calm and organisation to a busy, fast-paced environment

    • Ideal Personality

  • Proactive rather than reactive
  • Highly responsive and communicative
  • Detail-oriented and reliable
  • Comfortable receiving instructions via Loom recordings, Slack messages, and voice, notes
  • Naturally organised and process-driven
  • Adaptable and resourceful
  • Able to work with urgency when required

    • Why Join Assist World?

    100% REMOTE
    $50 birthday bonus
    $200 testimonial bonus
    $500 entry monthly raffle
    NO TRACKER. NO PROBLEM