Executive Assistant

We are seeking an exceptional Executive Assistant to provide strategic and operational support to Director-level leadership within a dynamic and fast-paced organisation.

At Assystem, we support the delivery of complex infrastructure and energy programmes that contribute to the global transition to low carbon energy.

This is a pivotal role suited to a highly capable EA who operates as a trusted partner to senior leaders 🤝, anticipating needs, enabling effective decision-making, and ensuring priorities are executed seamlessly. This role enables leadership effectiveness by ensuring Directors can focus on delivering complex programmes 📊, strategic priorities, and organisational performance.

🚀 Your missions

📌 Provide high-level executive support to Directors, managing complex and evolving priorities
🗓️ Oversee strategic diary management, ensuring alignment with business objectives
📑 Prepare high-quality briefings, reports, and presentations for senior meetings
👥 Coordinate leadership meetings, governance activity, track actions arising from leadership meetings and ensure timely follow up
🤝 Act as a professional liaison between Directors, senior stakeholders, and external partners
🔒 Manage confidential communications and sensitive information with discretion
📈 Support planning, projects, and cross-functional initiatives as required
⚙️ Identify opportunities to improve administrative and operational efficiency and ways of working
📬 Manage and prioritise email and communications on behalf of Directors where appropriate
🚪 Act as a gatekeeper for Directors’ time, ensuring focus on strategic priorities
🎤 Coordinate leadership events, workshops and offsite meetings where required
✈️ Arrange complex travel itineraries and logistics where required
🇬🇧 Occasional UK travel may be required to support leadership meetings or events

🎓

💼 Significant experience supporting senior leadership at Director or Executive level
🧠 A proactive, solutions-oriented approach with strong commercial awareness
📋 Exceptional organisational and prioritisation skills
💬 Confident communicator with strong stakeholder management capability
🛡️ Demonstrated ability to operate with discretion, judgement, and professionalism
⚡ Highly adaptable, resilient, and comfortable working at pace
💻 Advanced proficiency in Microsoft Office

🚀 Why Join Assystem?

✨ Work on nationally significant, technically complex projects
📈 Strong career development and progression opportunities
🤝 25 days annual leave (buy and sell leave scheme)
🌍 Opportunity to make a real impact in energy, defence and infrastructure

**Security clearance**

This role requires the successful candidate to hold a minimum of a Security Check (SC) clearance without any caveats to that clearance.

Due to the nature of work this role will be delivering and for the protection of certain assets, the successful candidate has to be a UK national or in MoD approved cases a Dual National from a non-ITAR country.

NOTICE TO CANDIDATES ON RECRUITMENT FRAUD - We are committed to safeguarding candidates from fraudulent activity associated with our recruitment process. Please note that we will never offer specialist CV writing services, request payment or ask for sensitive personal information during the recruitment process.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.