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Bhumi

Executive Assistant

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The Executive Assistant will work closely with the Director (Co\-Founder / Executive Director) and shall provide management and executive support in a one\-to\-one working relationship. The person will act as the nodal point of contact for internal & external constituencies on all matters pertaining to the Director. The person must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The applicant shall interact/work with people including employees, volunteers, donors, partner organisations, corporates and vendors.
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Primary responsibilities include but are not limited to:<\/b>
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  • Researches, prioritizes, and follows up on all matters and concerns addressed to the Director/Co\-Founder, including those of a sensitive or confidential nature and recommends appropriate course of action, referral, or response.
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  • Assists in coordinating the agenda of management team and staff meetings; summarises the minutes of meetings and follows up on closure of the actionable in a timely manner.
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  • Works closely and effectively with the Director to inform upcoming commitments and responsibilities, following up appropriately. Acts as a \u201cbarometer\u201d, having a sense for the issues taking place in the environment and keeping the Director updated.
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  • Completes a broad variety of administrative tasks for the Director including managing email, appointments, completing expense reports, composing, and drafting communication and compiling documents & reports.
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  • Coordinate with other staff members and volunteer leaders to monitor, track and report periodically on the progress / performance of
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    Educational Qualification/Experience:<\/b><\/span>
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    • Any graduate
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    • Holding a Master\u2019s in Business Administration will be an advantage.
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    • More than 3 years of relevant work experience
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      Knowledge & Skill sets required:<\/b><\/span><\/span>
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      • Strong organizational skills with excellent attention to detail.
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      • Creative and be able to enjoy working within a small, entrepreneurial environment that is mission\-driven, results\-driven and community oriented.
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      • Possess the ability to exercise good judgment in a variety of situations, and the ability to maintain a realistic balance among multiple priorities.
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      • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, volunteers, external partners, and donors.
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      • Expert level written and verbal communication skills.
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      • Excellent computer skills
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      • High Emotional maturity
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      • Forward looking thinker, who actively seeks opportunities and proposes solutions.
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      • Resourceful, responsible, and self\-starting
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        Others:<\/b><\/span>
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        • Scope : Full Time
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        • Age Criteria : None
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        • Reporting to : Executive Director/Co\-Founder
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        • Expected Joining Date: Immediate
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        • Location: Chennai/Virtual
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        • Minimum Commitment (in years) : 3
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