Executive Assistant
As Executive Assistant to the General Manager, you will provide high-level administrative and organizational support, helping ensure the smooth day-to-day running of the business. In this role, you will act as a key point of coordination, supporting priorities, managing logistics, and enabling effective communication within a dynamic international environment.
In This Role, Your Responsibilities Will Be:
- Manage complex calendars, schedule meetings, and coordinate video conferences across multiple time zones
- Organize domestic and international travel arrangements, including visas and detailed itineraries
- Plan and support internal and external events such as leadership meetings, workshops, and site visit
- Handle administrative tasks including correspondence, document preparation, and maintaining accurate contact records
- Welcome and coordinate visitors, partners, and service providers, ensuring a professional experience
- Review and process invoices using internal systems (e.g., Esker) and manage expense reports
- Prepare meeting rooms and help ensure office spaces and equipment are well organized and functional
- Support internal communication by preparing materials and helping information flow effectively across teams
- Work closely with colleagues across the organization, providing reliable and proactive support
- Assist with ad hoc projects, including tracking key metrics, preparing reports and coordinating activities.
Who You Are:
You build strong relationships and collaborate easily with a wide range of people to achieve shared goals. You communicate clearly and effectively, adapting your approach to different audiences. You take initiative and follow through on commitments, ensuring tasks are completed on time and to a high standard. You stay organized and focused, even when priorities shift in a fast-paced environment.
For This Role, You Will Need:
- Relevant experience in an administrative or executive support role
- Strong organizational and time management skills, with the ability to handle multiple priorities independently
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams
- Excellent written and verbal communication skills in both French and English
- Experience coordinating meetings, travel, and events
- A high level of discretion and professionalism when handling sensitive information.
Preferred Qualifications That Set You Apart:
- Experience supporting senior leaders or executive teams
- Familiarity with invoice processing and expense management systems
- Knowledge of administrative processes related to international travel (e.g., visas, A1 forms)
- Strong attention to detail and a proactive approach to improving ways of working.
Our Culture & Commitment to You:
At Emerson, we prioritize a workplace where every employee is valued, respected, and empowered to grow. We foster an environment that encourages innovation, collaboration, and diverse perspectives - because we know that great ideas come from great teams. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship, training, or leadership opportunities, we invest in your success so you can make a lasting impact. We believe diverse teams, working together are key to driving growth and delivering business results.