<\/b><\/span><\/span><\/span><\/span><\/p>Role Summary<\/b><\/span><\/span><\/span><\/span>
<\/p>We are seeking a highly organized and proactive <\/span>Executive Assistant<\/b> <\/span>to support the Director\u2019s Office. This role requires strong coordination skills to manage communication between the Founder\u2019s Office and the Finance team, while ensuring smooth execution of internal and external meetings. The ideal candidate should be detail\-oriented, highly reliable, and comfortable handling confidential information.
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Key Responsibilities<\/b>
<\/span><\/span><\/span><\/span><\/p>Internal Coordination<\/b>
<\/span><\/span><\/span><\/span><\/p>- Act as a coordinator for <\/span>Directors\u2019 daily, weekly meetings, and Monthly Management Review meetings<\/b>, including scheduling, agenda preparation, documentation, and follow\-ups.
<\/li>- Track and monitor <\/span>action items, initiatives, and internal processes<\/b> <\/span>to ensure timely completion.
<\/li>- Support Directors in <\/span>new segment evaluation, market research, and business growth initiatives<\/b>.
<\/li>- Manage <\/span>Directors\u2019 calendars, meeting schedules, and confirmations<\/b> <\/span>to ensure optimal time utilization.
<\/li>- Coordinate effectively between the <\/span>Founder\u2019s Office and Finance team<\/b> <\/span>for smooth communication and reporting.
<\/li><\/ul>External Coordination<\/b>
<\/span><\/span><\/span><\/span><\/p>- Prepare <\/span>meeting collaterals, presentations, briefing notes, and supporting documents<\/b> <\/span>for external meetings.
<\/li>- Assist Directors during <\/span>key client meetings and strategic discussions<\/b>, including presentation and documentation support.
<\/li>- Coordinate <\/span>external meeting schedules, confirmations, and logistics<\/b> <\/span>with clients and stakeholders.
<\/li><\/ul>Governance & Confidentiality<\/b>
<\/span><\/span><\/span><\/span><\/p>- Handle <\/span>confidential documents, sensitive information, and privileged communication<\/b> <\/span>with discretion.
<\/li>- Support <\/span>internal reviews, audits, and governance processes<\/b> <\/span>when required.
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Required Skills<\/b>
<\/span><\/span><\/span><\/span><\/p>- Strong command over <\/span>MS Excel and PowerPoint<\/b>.
<\/li>- Excellent <\/span>coordination, organizational, and communication skills<\/b>.
<\/li>- Ability to <\/span>manage multiple priorities and follow\-ups effectively<\/b>.
<\/li>- High level of <\/span>confidentiality and professionalism<\/b>.
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<\/li>- Qualifications & Experience<\/b>
<\/li>- Bachelor\u2019s degree in <\/span>Business Administration, Commerce, or Management<\/b> <\/span>(preferred).
<\/li>- 3\-5 years of experience<\/b> <\/span>in roles such as <\/span>Executive Assistant, Founder\u2019s Office Coordinator, or Business Coordinator<\/b>.
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