Executive Assistant (Part-Time)

At Webfleet, we are looking for an Executive Assistant to support the President of Fleet Management Solutions on a part-time basis (24 hours per week). This is not a traditional administrative role. This is a high-trust, high-ownership position where you will act as a key partner to the President, ensuring focus, efficiency, and seamless execution across critical business priorities.

You will operate at the heart of the organization, interacting with senior leaders across Webfleet and Bridgestone, coordinating strategic meetings and events, and helping drive effective leadership collaboration. You step into a role with significant responsibility from day one, where proactivity, discretion, and excellent organizational skills make the difference.

At Webfleet, we believe that what’s good for business can also be good for the planet. As Europe’s leading telematics provider, we help over 50,000 businesses optimize fleet performance, improve safety, and reduce environmental impact. We operate in a fast-moving, international environment where ownership, collaboration, and results drive everything we do.

What you'll do:

• Manage the President’s calendar, ensuring effective prioritization of time, focus, and business-critical activities

• Provide the President with a clear weekly overview of key meetings, priorities, and upcoming commitments

• Build and maintain strong relationships with Executive Assistants across Bridgestone and senior leadership teams to facilitate effective collaboration and scheduling

• Coordinate and negotiate meeting schedules, ensuring the President’s calendar is optimized and evening meetings are kept to a minimum whenever possible

• Organize leadership meetings, management offsites, and executive gatherings, including agenda planning, venue coordination, logistics, and presentation material collection

• Lead the planning and execution of company-wide and executive events, such as Town Halls, Kick-offs, and Bridgestone Executive Meetings

• Support agenda development and content coordination to ensure meetings and events are impactful and well-executed

• Act as a trusted point of coordination between the President and internal and external stakeholders

Who you are (experience & skills):

• Previous experience as an Executive Assistant, Personal Assistant, Chief of Staff support, or similar executive support role

• Proven ability to manage complex calendars and multiple priorities in a fast-paced environment

• Strong organizational and project management skills with exceptional attention to detail

• Comfortable interacting with senior executives and stakeholders across international organizations

• Highly proactive, resourceful, and able to anticipate needs before they arise

• Excellent communication and relationship-building skills

• Able to handle confidential information with discretion and professionalism

• Fluent in English; additional European languages are a plus

What we offer:

• A high-impact role with direct exposure to executive leadership

• A fast-paced, international environment with ambitious colleagues

• A culture focused on accountability, collaboration, and getting things done

• Competitive salary and benefits package

• Strong benefits package (pension, health, etc.)

• Working abroad up to 40 days per year

• Free on your birthday

• Days off to do volunteer work

• 500 Euro to furnish your office at home

Who are we?

Webfleet is Bridgestone’s globally trusted fleet management solution. More than 50,000 businesses across the world use it to improve fleet efficiency, support drivers, boost safety, stay compliant and work more sustainably. For more than 25 years it has been empowering fleet managers with data-driven insights that help them optimize their operations.

Webfleet contributes towards the delivery of The Bridgestone E8 Commitment. This broad, global corporate commitment clearly defines the value Bridgestone is promising to deliver to society, customers and future generations in eight focus areas: Energy, Ecology, Efficiency, Extension, Economy, Emotion, Ease and Empowerment. These provide a compass to guide strategic priorities, decision making and actions throughout every area of the business.

More information at: webfleet.com. Follow us on X: @WebfleetNews and LinkedIn @Webfleet. For more information on Bridgestone corporation visit Bridgestone.com or the Bridgestone Newsroom.

Want to join us?
If that’s a yes, please apply and upload your CV (In English)

We are an equal-opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.