Executive Assistant to Founder — Research & Implementation

About The Role

We are looking for a highly capable, resourceful, and growth-oriented individual to work directly alongside the company founder.

This is not a traditional administrative role.

You will become the founder’s right hand — helping transform ideas into execution, organizing moving parts across the business, researching new opportunities, and ensuring important initiatives do not get lost in the day-to-day operations.

The ideal candidate is someone who learns fast, thinks clearly, stays organized under pressure, and enjoys solving problems in a dynamic environment.

If you enjoy learning new things, improving systems, and helping businesses grow behind the scenes, this role may be a strong fit for you.

What Matters Most In This Role

🧠 Strong Learning Ability

You are capable of independently learning new concepts through:

• Online courses

• Videos & training materials

• Articles & research

• Business case studies

More importantly, you can identify:

• What is useful

• What is practical

• What can realistically be implemented

✍️ Excellent Summarization Skills

You can process large amounts of information and simplify them into actionable insights.

For example:

“Here are the 5 most important points.”
“This is what applies to our business.”
“These are the recommended next steps.”

You should be able to turn hours of learning material into concise, practical reports.

🚀 Strong Execution & Follow-Through

Learning alone is not enough.

You must also be able to:

• Coordinate implementation

• Follow up with departments

• Track progress

• Ensure ideas move into action

You help bridge the gap between ideas and execution.

📋 Organized & Detail-Oriented

The founder manages multiple projects, ideas, and priorities simultaneously.

You will play an important role in:

• Keeping things organized

• Tracking action items

• Managing follow-ups

• Ensuring important details are not overlooked

❓ Curious & Not Afraid To Ask Questions

You do not need to know everything from day one.

However, you must:

• Be proactive in learning

• Ask questions when unsure

• Take initiative to seek clarity and improve

A strong learning attitude is valued more than pretending to know everything.

Key Responsibilities

Research & Learning

• Research new business ideas, tools, systems, SOPs, and operational improvements

• Study online courses, training materials, and educational content

• Analyze and summarize key takeaways into simple reports

Reporting & Strategy Support

• Prepare concise reports covering:

  • Key learnings

  • Recommended implementations

  • Potential improvements

  • What is not relevant or practical

Execution & Coordination

• Follow up with different departments on implementation progress

• Coordinate tasks and ensure timelines are met

• Assist in turning discussions and ideas into actionable plans

Organization & Operations

• Help organize meetings, priorities, ideas, and schedules

• Prepare meeting notes and action items

• Improve internal workflows and SOPs where necessary

Administrative & Personal Support

• Assist with scheduling, appointments, and operational coordination

• Provide administrative and business support to the founder when required

Requirements

• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Project Coordinator, or similar role

• Minimum 2 years of driving experience with a valid driving license **

• Strong administrative, planning, and organizational abilities

• Excellent written and verbal communication skills

• Proficient in Microsoft Office, Google Workspace, and online productivity tools

• Able to multitask and adapt in a fast-paced environment

• Strong sense of responsibility, ownership, and confidentiality

• Independent, resourceful, and proactive in problem-solving

Preferred Qualifications

• Diploma or Degree in Business Administration, Management, Communications, or related fields

• Prior experience supporting founders, directors, or senior management

• Experience in operations, workflow improvement, or SOP development is a plus